Job Description: Litigation Secretary – Cohn Baughman

The expectations for the position include but are not limited to:

DUTIES: 

• Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office. 
• Draft, edit, proof, compare, redline legal documents for attorney and paralegal review.
• Download litigation documents. 
• Calendar court dates on scheduling orders.
• Set up deposition/arbitration dates, arrange for court reporters etc. 
• Manage and arrange Outlook calendar dates and Webex meetings for attorneys/paralegals. 
• Enter attorney billable time on all case matters using Sage Timeslips program. 
• Enter all case related expenses into Sage TimeSlips program for invoicing.
• Track/send weekly attorney time reports to Managing Partner & Office Administrator 
• Manage weekly reminders to attorneys and follow up on missing billable hours. 
• Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices. 
• Arrange/book travel for attorneys using Concur Travel system.
• Submit all attorney expense reports using Concur Expense system. 
• Process/request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date.
• Process/request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team. 
• Assist with opening new case files and accepting case assignments in T360/TyMetrix 
• Assist with tracking and submitting case budgets and approvals in T360/TyMetrix 
• Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues.
• Manage attorney CLE hours and professional dues.