The Cincinnati Art Museum has an immediate opening for a full-time Project Manager in the museum’s Marketing Department. This position is scheduled 35 hours per week with full benefits and a generous PTO package.

The Project Manager works in conjunction with CAM’s marketing team to ensure the design needs of each department are balanced, aligned with the mission of the Cincinnati Art Museum, and met in a timely manner. This role manages design timelines and plays a crucial project management role with CAM’s graphic design firm. 

The Project Manager works with internal departments in the museum, especially Marketing and Communications, Philanthropy and Learning & Interpretation, in addition to vendors including the graphic design firm and printers.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Working under the direction of the Director of Marketing and Communication, duties include but are not limited to:

• Acts as key point of contact between the museum and its design agency 
• Offers feedback to produced materials regarding whether they meet brand standards per the CAM Style Guide
• Seeks approvals from third-party entities (touring exhibition organizations, artist representatives, etc.) on marketing materials or images, as needed
• Assists marketing team members with wrap-up reports, as needed
• Builds and implements a project schedule that gains the commitment of the design agency and related internal departments, then monitors, maintains and revises the project schedule throughout the project development cycle
• Communicates project deadlines to internal teams and also communicates progress, as needed. 
• Familiarizes themselves with exhibition contracts to become knowledgeable about the rules regarding photography use/fees, needed approvals, post-mortem reporting, etc. 
• Sources materials and works closely with printing vendors to meet project design and budgetary requirements
• Helps manage editorial meetings and coordinates the collection of content and design of the museum’s Member Magazine (published 3x/year). Works with editor and design firm to create the publication and distributes publication for reviews/approvals
• Coordinates the production of the museum’s Annual Report
• Helps manage design agency retainer hours and design-related purchase orders and invoices
• Imports images into digital image system
• Works with curators or other organizations to maintain press images and credit information 
• Writes alt-text for images (training available)
• Serves on various internal CAM committees
• Other duties as assigned 

MINIMUM REQUIREMENTS

• Excellent planning and organization skills
• Knowledge of the design production process or previous project management experience
• Understanding of marketing, branding principles and basic design skills
• Experience with budgets, purchasing and accounting 
• Ability to build and maintain relationships with key internal contacts and external vendors
• Ability to implement and coordinate comprehensive schedules 
• Ability to operate a personal computer and various software programs 
• Ability to organize/prioritize work 
• Ability to manage multiple tasks and shift priorities 
• Ability to exert above average visual and physical effort, occasionally lifting materials or equipment up to 30 pounds 

MINIMUM QUALIFICATIONS

• Bachelor’s degree required plus 3 years general experience in project coordination or related fields. 
• Experience in Museum, Advertising, Marketing, Design or Public Relations Agency preferred. 
• Requires a demonstrated ability to manage multiple projects simultaneously. 
• Candidates must have intermediate experience with Microsoft Word, Excel, PowerPoint, Adobe, and Outlook. 
• Previous experience in both the Chicago and AP style of writing is a plus. 
• Excellent communication and interpersonal skills and able to work in a fast-paced environment that values people who work well within a team as well as independently.