Perioperative Operations Specialist (Eden) - Full-Time - 40 Hours/Week - Day Shift

Expected Starting Salary Range: 24.68 - 30.29
SUBFUNCTION DEFINITION: Responsible for certain administrative, procedural, financial, legal, operational, and quality improvement activities within Cincinnati Children's Hospital that are necessary to run the facilities and to support the core functions of the business relative to treatment and payment.

REPRESENTATIVE RESPONSIBILITIES

• Workflow

o Guides and assists in day-to-day workflow regarding inventory management (e.g., stocking, organizing,

o Makes recommendations to help sustain and further develop inventory management process to improve the workflow process.

o Oversees technicians to ensure their tasks, duties, and responsibilities are executed in an efficient manner as well as resolving issues in the daily workflow.

• Inventory Control

o Develop a process to communicate par levels with Materials team who manages the volume to maintain inventory level, anticipate adjustments, and reduce waste.

o Responsible for stocking, organizing, and troubleshooting issues involving inventory.

o Identify trends and action plans anticipating adjustments in inventory caused by case volume and environmental factors.

o Responsible for all Eden materials by reviewing automated inventory reports for on-hand quantities, charges, etc.

• Equipment Maintenance/Operation

o Reviewing service contracts and possessing full knowledge of equipment, how it functions and maintenance of that equipment.

o Set up preventative maintenance program and ensure schedule adherence for equipment/supplies.

o Must troubleshoot, field, and resolve issues with equipment to not disrupt cadence with perioperative cases. Required to assess, make the decision, fix, adapt, and overcome equipment issues in a timely manner.

• Communication

o Effectively and directly communicates (i.e., verbally, written, etc.) with technicians, clinical leadership, and others regarding reporting and resolving issues in real-time.

• Decision Making

o Must mitigate and solve all operational issues at the location in an effectively and timely manner.

o Take point in engaging Infection Prevention, Third-Party Construction, and Facilities and Perioperative leadership to ensure the fix and remediation and mitigate impact to clinical care.

o Escalate any impact to clinical care that results in rescheduling of cases or cancellations.

o Escalate when key partners/vendors are not responding timely regarding issue resolution or assistance needed to remove barriers.

• Regulatory/Compliance

o Coordinates and works directly with clinical leaders for supplies, equipment and ensuring regulatory compliance for running the clinic out of this location.

o Responsibility for understanding environment of care elements for regulatory compliance and ensuring requirements are met (e.g., JACO Requirements).

o Rounding with Infection Control and Regulatory to implement process improvement for all non-compliant issues identified.

• Vendor Relations/Management

o Develops positive working relationships with vendors through effective communication and resolving vendor issues.

o Communicates effectively with the division who coordinates, receives/distributes (i.e. check in/check out) and accesses the equipment’s operational functionality.

o Escalate concerns when key partners/vendors are not responding timely regarding issue resolution or assistance needed to remove barriers.

• Facility Management

o Operational responsibility for the Eden location, physical space, and point of contact.

o Troubleshoot issues/concerns in a timely manner to maintain a safe working environment and mitigate disruption in workflow.

• Patient Flow

o Oversight of all parts that support the patient’s flow such all Durable Medical Equipment, (wheelchairs, stretchers, etc.).

o Completes preventive maintenance, ensures patient routes through the location are appropriate, safe, and meet regulatory guidelines.

o Maintain an effective patient flow upon patient arriving and exiting facility.

• Budgetary

o Reviews, maintains, and is responsible for budgets (i.e., operations, materials, and associated expenses), variances, and issues.

o Clearly understand and articulate equipment/supplies needs and impact on budget.

o Work with Sr. Business Dir to adjust budget based on operational needs.

o Capital budget responsibilities – meets quarterly with service lines to discuss existing equipment and needs and justify what and when needed, submit purchase orders, and oversee receipt of items.

• Process Improvement

o Identify need, pattern, or trend to ensure adequate solution and streamline processes. (e.g., sterile processing department flow and environmental services management).

EDUCATION/EXPERIENCE