Role and Responsibilities

The Administrative Assistant is an integral part of the Kitchen operations supporting daily organizational tasks and administration.

They will be a key partner to the managers and local staff to support department efficiencies and communication. The Administrative Assistant will work directly with the Executive Chef and Department Managers on key tasks including timekeeping, scheduling, attendance and written communication.

• Daily employee file maintenance, uploading all documentation into the ADP profiles.
• Answering calls from employees and communicating any scheduling changes to management.
• Monitors scheduling best practices and ensuring accurate time keeping records for payroll processing.
• Act as a liaison with the general staff to escalate employee needs to management.
• Ownership of Harassment Training compliance program including certification tracking and distribution within department.
• Support documentation process for recipes for the Executive Chef and communicate to corporate partners.
• Assist in overall administration of benefits and recruitment procedures when needed.
• Support new hire induction planning when needed.
• Identify organizational / administrative gaps within the department and propose solutions to correct.
• Any other ad hoc duties that may be required by the company.

Important Disclaimer Notice :

The described functions are among the essential job functions for this position but are not exhaustive of the essential functions of the job or of the tasks that an Associate may be required to perform.

Associates may be assigned additional responsibilities as necessary. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.

Qualifications and Education Requirements

• 1 3 years of experience in an administrative role
• Federal, State and Local knowledge of compliance laws
• Previous experience using an HRIS platforms
• Experienced in Microsoft suite (outlook, word, excel, power point)
• Bi-lingual in English and Spanish a plus
• Ability to work in a fast-paced environment
• Excellent written and verbal communication

At Citarella, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees.

All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

Citarella will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

EOE / M / F / V / D

Last updated : 2024-08-29