Position Title: Administrative Assistant

Department: Office Resources

Supervisor: Facilities Supervisor

FLSA Status: Non-Exempt

Shift: 8:30 AM – 4:30 PM

About Old Republic:

Old Republic International Corporation traces its beginnings back to 1923. Old Republic is one of America’s 50 largest shareholder-owned insurance businesses and currently ranks among the Fortune 500 list of the Nation’s biggest companies. Old Republic is primarily a commercial lines underwriter serving the insurance needs of a large number of organizations, including many of America’s leading industrial and financial services institutions.

Located on Michigan Avenue, in the heart of downtown Chicago (“The Loop”), the Old Republic Building (Headquarters) is close to several public transportation lines and parking locations.

Position Summary:

This role will perform administrative support to the Office Services Manager. Assist with coordinating services essential to the operation of the office. This role is an entry-level position, and a great opportunity for someone who's looking to start their career in a corporate environment!

Your responsibilities:

• Maintain files according to Company established system.
• Retrieve files per staff requests and deliver in a timely fashion.
• Re-file previously retrieved files on a daily basis.
• Assist with preparation of files for destruction.
• Transport files to/from off-site warehouse.
• Perform basic filing and phone functions in support of the Office Services Manager.
• Perform appropriate data entry in preparing letters, reports, lists and other records.
• Handle telephone inquiries from internal and external customers.
• Assist with ordering basic supplies as well as obtaining specialty products.
• Sort and distribute office mail.
• Accurately process vendor invoices.
• Assist with completion of business presentations including copying and binding.
• Develop, maintain and enhance good working relationships with all levels of staff from administrative to executive level.
• Performs other duties as required.

Your qualifications:

• High school diploma or general education degree (GED).
• Ability to do basic math computations.
• The ability to work independently and in a team structured environment to meet common goals, objectives and deadlines.
• Ability to organize, prioritize and manage work to meet deadlines with general supervision.
• Good interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to be flexible when needed.
• Knowledge of Microsoft Office Suite or related software.

Old Republic International “ORI” is an Equal Opportunity Employer. ORI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.