What are the responsibilities and job description for the HR Analyst - Recruiting position at City of Allen?
JOB
HIRING RANGE: $2,330.44 - $2,854.89 BiweeklyFULL SALARY RANGE: $2,330.44 - $3,379.33 Biweekly The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do “Work that MATTERS!”: People First – Giving priority to othersRespect – Treating others with courtesy and dignityIntegrity – Serving with honesty, trust and hard workDeliver – Following through on commitments while exceeding expectationsExcel – Creating an innovative and improving work environmentThe purpose of this position is to provide professional-level assistance to the Human Resources Department by managing recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City’s staffing needs.
EXAMPLE OF DUTIES
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City’s on-line application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates.Provides guidance and training to hiring managers by creating and maintaining access to the on-line application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process.Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employee's access to time keeping system and tracking certifications and licensures.Provides guidance and training to new hires by leading and developing the new employee orientation experience and assisting in the integration of the new employee by educating employees on city policies and procedures.Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations.Ensures compliance with federal, state, and local laws by staying updated on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations.Writes and produces reports by utilizing HRIS and applicant tracking software to generate data-driven insights for internal and external stakeholders.Executes screening protocols during onboarding by coordinating background checks, drug screenings, driving record verifications, and education screenings.Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.
SUPPLEMENTAL INFORMATION
ReadingAdvanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.MathAdvanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.WritingAdvanced - Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.ManagerialReceives general directions. The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed periodically.Budget ResponsibilityPrepares budget documents and does research to justify language used in documents for a unit or division of a department. May recommend budget allocations.Supervisory / Organizational ControlWork requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.ComplexityWork requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.Interpersonal / Human Relations SkillsWork may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
HIRING RANGE: $2,330.44 - $2,854.89 BiweeklyFULL SALARY RANGE: $2,330.44 - $3,379.33 Biweekly The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do “Work that MATTERS!”: People First – Giving priority to othersRespect – Treating others with courtesy and dignityIntegrity – Serving with honesty, trust and hard workDeliver – Following through on commitments while exceeding expectationsExcel – Creating an innovative and improving work environmentThe purpose of this position is to provide professional-level assistance to the Human Resources Department by managing recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City’s staffing needs.
EXAMPLE OF DUTIES
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City’s on-line application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates.Provides guidance and training to hiring managers by creating and maintaining access to the on-line application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process.Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employee's access to time keeping system and tracking certifications and licensures.Provides guidance and training to new hires by leading and developing the new employee orientation experience and assisting in the integration of the new employee by educating employees on city policies and procedures.Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations.Ensures compliance with federal, state, and local laws by staying updated on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations.Writes and produces reports by utilizing HRIS and applicant tracking software to generate data-driven insights for internal and external stakeholders.Executes screening protocols during onboarding by coordinating background checks, drug screenings, driving record verifications, and education screenings.Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.
SUPPLEMENTAL INFORMATION
ReadingAdvanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.MathAdvanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.WritingAdvanced - Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.ManagerialReceives general directions. The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance is reviewed periodically.Budget ResponsibilityPrepares budget documents and does research to justify language used in documents for a unit or division of a department. May recommend budget allocations.Supervisory / Organizational ControlWork requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees.ComplexityWork requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.Interpersonal / Human Relations SkillsWork may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Salary : $2,330 - $2,855
