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Administrative Senior
$57k-70k (estimate)
Full Time | Public Administration
2 Weeks Ago
City of Austin is Hiring an Administrative Senior Near Austin, TX
Minimum QualificationsEducation and/or Equivalent Experience:
This position provides administrative support on projects by researching and compiling data.
Monitors and tracks interdepartmental documents.
Creates, maintains and archives documents.
Creates and maintains files, documents, records and reports.
Prepares memos, letters and other documents using
computer, spreadsheets, databases, or presentation software.
Greets visitors, handles their inquiries and directs them appropriately.
Answers multi-line phones, transfers calls and takes messages.
Opens, sorts, reads, and prioritizes incoming mail, including
faxes and emails.
Schedules and coordinates meetings and appointments.
Orders and receives departmental supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.
City Of Austin ApplicationA complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.
CbiMust pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.
Secondary EmploymentAll Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
To learn more about working with the City of Austin, click here to watch a short video!TravelIf you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
EEO /AA StatementThe City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Pay Range
Commensurate
Hours
Monday - Friday; 8:00 AM - 5:00 PM
Job Close Date 06/19/2024 Type of Posting External Department Forensics Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 715 E. 8th Street, APD HQ Preferred Qualifications
Preferred Experience
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests. Monitors and tracks interdepartmental documents. Creates, maintains and archives documents. Schedules and coordinates meetings and appointments. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Answers multi-line phones, transfers calls and takes messages. Opens, sorts and distributes incoming mail. Creates and maintains files, documents, records and reports. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Prepares memos, letters and other documents.
Responsibilities - Supervisor And/or Leadership Exercised
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*). * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. * Do you have the ability to travel to multiple sites as part of the regular job duties? * Please describe your proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, and OneDrive).
Required Documents Resume Optional Documents
- Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job.
- Any combination of education and/or work experience will substitute for minimum qualifications.
- None.
This position provides administrative support on projects by researching and compiling data.
Monitors and tracks interdepartmental documents.
Creates, maintains and archives documents.
Creates and maintains files, documents, records and reports.
Prepares memos, letters and other documents using
computer, spreadsheets, databases, or presentation software.
Greets visitors, handles their inquiries and directs them appropriately.
Answers multi-line phones, transfers calls and takes messages.
Opens, sorts, reads, and prioritizes incoming mail, including
faxes and emails.
Schedules and coordinates meetings and appointments.
Orders and receives departmental supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.
City Of Austin ApplicationA complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.
CbiMust pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.
Secondary EmploymentAll Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
- APD must review all secondary employment.
- Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.
To learn more about working with the City of Austin, click here to watch a short video!TravelIf you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
EEO /AA StatementThe City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Pay Range
Commensurate
Hours
Monday - Friday; 8:00 AM - 5:00 PM
Job Close Date 06/19/2024 Type of Posting External Department Forensics Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 715 E. 8th Street, APD HQ Preferred Qualifications
Preferred Experience
- Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, and OneDrive).
- Experience working on complex purchases and with multi-section budgets.
- Experience working in a crime laboratory or working with criminal justice information within secure systems and databases.
- Ability to travel to more than one work location.
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests. Monitors and tracks interdepartmental documents. Creates, maintains and archives documents. Schedules and coordinates meetings and appointments. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Answers multi-line phones, transfers calls and takes messages. Opens, sorts and distributes incoming mail. Creates and maintains files, documents, records and reports. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Prepares memos, letters and other documents.
Responsibilities - Supervisor And/or Leadership Exercised
- May lead or train others.
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of applicable processes, techniques, and methods.
- Knowledge of city practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in handling multiple tasks and prioritizing.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to train others.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to quickly recognize and analyze irregular events.
- Ability to establish and maintain good working relationships with other city employees and the public.
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*). * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. * Do you have the ability to travel to multiple sites as part of the regular job duties? * Please describe your proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, and OneDrive).
- The minimum qualifications for an Administrative Senior are graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet these qualifications?
- Yes
- No
- I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation).
- Yes
- No
- Please describe your experience working on complex purchases and with multi-section budgets.
- Please describe your experience working in a crime laboratory or working with criminal justice information within secure systems and databases.
- All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements?
- Yes
- No
Required Documents Resume Optional Documents
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$57k-70k (estimate)
POST DATE
06/10/2024
EXPIRATION DATE
07/06/2024
WEBSITE
austintexas.gov
HEADQUARTERS
AUSTIN, TX
SIZE
7,500 - 15,000
FOUNDED
1999
TYPE
Private
CEO
STEVE ADLER
REVENUE
$1B - $3B
INDUSTRY
Public Administration
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