Administrative Assistant III

The X department is currently seeking qualified candidates for the position of Administrative Assistant III. This is more than just a job—join a team with a shared mission and supportive culture. Let’s make an impact together. This position: 

• Provides overall administrative support and front desk customer service for the public works engineering division. 
• This position works under general supervision

City employees enjoy a top-notch zero-premium healthcare option for you and your family. Plus, a retirement plan that provides a lifetime annuity, investment matching, a cash-incentive wellness program, public employee student loan forgiveness, paid parental leave, and more. We’re famous for our top-notch benefits—come see why everyone’s talking!  Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership coaching and/or mentoring to a subordinate group, as needed. 

Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices. Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. Catalogs, scans, indexes, develops and reviews many department documents. Performs quality checks to ensure they are imaged and indexed correctly into the city’s document imaging system. 

Provides comprehensive administrative support to the department or team, including online research, scheduling meetings and calendar support, and assisting with coordination of supply requests and travel arrangement tasks. 

Facilitates effective communication within the team and with external stakeholders through email, phone, and in-person interactions. Performs primary front desk support and backup. 

Enters and maintains data in computer systems and performs data analysis as required. Provides document and process tracking and follow-up. 

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.Required Knowledge, Experience, And Training

• High school diploma or equivalent and 
• 4 years of experience providing administrative support duties for a unit or functional group supporting business operations or
• an equivalent combination of education and experience.

Knowledge of:

• Proficient computer usage including related software

Ability to:

• provide excellent customer service; 
• analyze problems and make sound decisions; 
• adapt to changing priorities and a dynamic work environment; 
• display organizational skills; 
• pay close attention to detail; 
• communicate effectively in the English language at a level necessary for efficient job performance; and 
• perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Preferred Knowledge, Experience, And Training

• Associate’s degree and 5 years of experience providing clerical and/or administrative support in a technical or complex program or work environment.

Special Requirements
Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Salary : $19 - $23