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The Administrative Specialist purpose is to plan, coordinate, organize, evaluate and, to ensure efficient and effective operation.Under the generalguidance of the Administrative Assistant, City Secretary and, at times, the Deputy City Secretary, perform abroadrangeoffunctions intheofficemanagementarea.
Under supervision by the Administrative Assistant, City Secretary, and Deputy City Secretary, the Administrative Specialist ensures that work complies with federal,state,andlocallaw,departmentalpoliciesandprocedures as relatedtothefollowing:
COMPETENCIES
KEY FUNCTIONS/KNOWLEDGE/SKILLS:
UnderthedirectionoftheCitySecretary,performs,providesand/orfacilitatesthefollowing:
Education and Experience
Special Certifications and License
Valid Texas Driver’s License
Independence and Judgement
Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules
Initiative and Ingenuity
Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities
Supervisory and Responsibility
Does not supervise.
Financial Responsibility
No financial responsibility.
Level and Frequency of Outside Contacts
Direct contact may be infrequent, but may require considerable tact and courtesy when it does occur.
Physical Demands
Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.
Responsibility for Equipment and Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office. Use of City Vehicle.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
Must be able to pass a Background Check and Fingerprinting as required by the Texas Department ofStateHealthServices,VitalStatisticsDivision.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of service at any age. The City has an exceptional employee and family medical, dental and life insurance plan. Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life. Full time employees have the opportunity to accumulate 10 sick days and 10 annual days per year. Additionally, the City of Brownsville observes 12 holidays annually and two (2) floating holidays.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
Full Time
$49k-62k (estimate)
06/27/2024
08/27/2024
The job skills required for 251 - Administrative Specialist include Customer Service, Attention to Detail, PowerPoint, Confidentiality, Initiative, Leadership, etc. Having related job skills and expertise will give you an advantage when applying to be a 251 - Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by 251 - Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for 251 - Administrative Specialist positions, which can be used as a reference in future career path planning. As a 251 - Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary 251 - Administrative Specialist. You can explore the career advancement for a 251 - Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
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Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
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Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
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Employers rely on administrative specialist in preparing reports containing facts and figures.
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Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Administrative specialist requires strong organizational skills to juggle many tasks.
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Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
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Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
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Step 3: View the best colleges and universities for Administrative Specialist.