Description

JOB SUMMARY:

The purpose of this position is to perform professional level accounting and financial activities for the City, including assisting with the development of the annual budget, financial reports and accounting/general ledger.

ESSENTIAL FUNCTIONS: 

• Assists in the preparation and maintenance of financial records and budgets;
• Maintains general ledger and financial statements;
• Enters expenditures, revenues, and inventory charges to the general ledger, responsible for interfund transfers, runs periodic reports and distributes to departments;
• Reviews Capital Project and Grant Project accounting and updates relevant ledgers as needed;
• Reviews grant contracts, establish and maintain revenue and expenditure accounts, prepare billings;
• Assists with the preparation of the annual budget;
• Troubleshoots and assists with unusual or difficult problems relating to billing, revenue and accounting procedures;
• Coordinates month end closings and financial reports;
• Assists auditors with annual audit;
• Maintains cash management for City funds and investments;
• Review/assist staff with monthly bank reconciliations for operating bank accounts;
• Maintains Federal Grant System for Award Management (SAM);
• Review and modify salaries/benefits on spreadsheet and incorporate into departmental budgets, prepare budget ordinance and required notification, prepare budget items and schedules to State for approval;
• Maintains general ledger to track cash accounts for deposits, disbursements, transfers, payroll, purchasing cards, etc.;
• Prepares statistical reports for the Annual Comprehensive Financial Report (ACFR) and verifies compliance, prepares and maintains electronic spreadsheets on various accounts and produces reports as necessary;
• Prepares journal entries to record, correct or accrue assets, liabilities, revenues and expenditures, budget amendments including entry and balancing appropriation amendments to ordinance adopted by Council;
• Collects, analyzes, and prepares working papers for audits and provides oral and written answers to auditor’s questions;
• Interpret and comply with accounting pronouncements, federal, state and local laws and regulations, City policies and recommends updating of processes and procedures;
• Responds to requests for assistance or information from City departments, vendors and the public as needed, investigates and provides information in a timely and accurate manner, corrects errors, resolves questions and complaints;
• Enters information obtained from internal and external customers into computer system, using software, source documents, spreadsheets, and verifies information, analyzes and processes information;
• Computes, balances, records, and proofreads data and other information, performs month and year end balancing and reporting, transfers to accounts, entering budget data, etc.;
• Enters journal entries and budget adjustments into the accounting system;
• Work with state agencies, auditors, and others to assist in verifying information, preparing data and reporting; 
• Prepares and maintains files and records including invoices, claims, billings, vendor files, etc., adjusts and enters into accounting system as required;
• Types, formats, proofreads and edits Finance Department agenda items, correspondence and other documents

SECONDARY FUNCTIONS: Performs other related duties as required

SUPERVISORY FUNCTIONS: 

Requirements

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS:

• Generally accepted accounting principles, procedures, and applications;
• Governmental budgeting and organization structure;
• Knowledge of accounting principles and practices, the analysis and reporting of financial data;
• Spreadsheet programs and applications;
• Regulations applicable to area of assignment federal, county, state, and local laws, codes and regulations applicable to governmental accounting;
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology;. 
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Computer application skills that at a minimum include Microsoft Office Suite products including Word and Excel, Outlook and Laserfiche;
• Organize and process a large volume of routine paperwork.

ABILITY: 

• Accurately prepare a variety of work papers and financial reports;
• Provide technical guidance to and train accounting staff, establish effective working relationships with City staff and other governmental agencies;
• Communicate effectively verbally and in writing;
• Operate office machines to include typewriter, calculator, scanner, facsimile, photocopier, voicemail systems, and computer;
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.; 
• Ability to apply concepts of basic algebra and geometry and to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;
• Ability to speak clearly and persuasively in positive or negative situations; listen and clarifies, responds well to questions, participates in meetings;
• Ability to write clearly and informatively, edit work for spelling and grammar, present numerical data effectively, able to read and interpret written information;
• Ability to follow instructions, respond to management direction; complete tasks on time or notifies appropriate person with an alternate plan;
• Ability to meet scheduling and attendance requirements.

CERTIFICATIONS, LICENSES, REGISTRATIONS: Certified Public Accountant and/or Certified Municipal Finance Officer preferred.

REQUIRED EDUCATION/OR EXPERIENCE:

Graduation from an accredited college or university with a Bachelor's Degree in Accounting or a related field. A minimum of three years full-time professional employment in accounting, auditing, budgeting, or closely related financial activity. Other combinations of experience and education, which meet the minimum requirements, may be substituted. Supervision of paraprofessional and/or clerical staff.

PREFERRED EDUCATION/OR EXPERIENCE:

Graduation from an accredited college or university with a Master's Degree in Accounting or a related field, and CPA and/or CMFO certification.

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate