4 Accountant - Payroll Specialist Jobs in Destin, FL
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Accountant - Payroll Specialist
$75k-95k (estimate)
Full Time
5 Days Ago
City of Destin is Hiring an Accountant - Payroll Specialist Near Destin, FL
$20-$23/hr Depending on Qualifications
Job Title: Accountant - Payroll SpecialistDepartment: Finance
FLSA Status: Non-Exempt
Grade: 105
SUMMARY: Primary person for processing payroll and oversight of time entry documents submitted by departments. Responsible for the bi-weekly processing of citywide payroll, quarterly 941’s and UCT6. Under the direction of the Sr Accountant and Finance Director, will perform a variety of accounting-related activities including monthly accounting allocations of employer-paid benefits, and reconciliation of payroll liability accounts. Administrative duties supporting the Finance Department include vendor file maintenance. Serves as primary point of contact between HR, Finance, and Departments for payroll and timekeeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are not to be construed as an exclusive or all-inclusive listing of skills and abilities required to perform the job. Management may delegate other responsibilities as required.
QualificationsEducation and Experience: Bachelors Degree in Accounting or related topic and three (3) years of work experience involving payroll processing or High School Diploma and eight (8) years of work experience in accounts payable and payroll processing. Local governmental experience preferred.
Licenses Or CertificationsNone.
Special RequirementsNone.
Knowledge, Skills And Abilities
Career Development
Job Title: Accountant - Payroll SpecialistDepartment: Finance
FLSA Status: Non-Exempt
Grade: 105
SUMMARY: Primary person for processing payroll and oversight of time entry documents submitted by departments. Responsible for the bi-weekly processing of citywide payroll, quarterly 941’s and UCT6. Under the direction of the Sr Accountant and Finance Director, will perform a variety of accounting-related activities including monthly accounting allocations of employer-paid benefits, and reconciliation of payroll liability accounts. Administrative duties supporting the Finance Department include vendor file maintenance. Serves as primary point of contact between HR, Finance, and Departments for payroll and timekeeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are not to be construed as an exclusive or all-inclusive listing of skills and abilities required to perform the job. Management may delegate other responsibilities as required.
- Demonstrates commitment to Team Destin and our mission, vision, values, and goals and represents the city in a professional, dignified manner at all times both in actions and appearance.
- Contributes to the development and accomplishment of home team work-plans.
- Demonstrate competent knowledge of all applicable policies, codes, ordinances, regulations and statutes.
- Demonstrate competent knowledge of all divisional Key Functions and their associated processes.
- Gain a thorough understanding of the Payroll and Benefits modules in MUNIS to provide best support to HR and departments for payroll processing, while maintaining proper segregation of duties.
- Reconcile timesheets to data entered by departments in MUNIS payroll module.
- Process bi-weekly payroll in partnership with HR, to include preparation of transfers of payroll taxes to IRS, and deposits to HSA, and retirement accounts (Mission Square) and verify all other deductions withheld from employees pay, including garnishments reports and payments.
- Maintain all payroll processing reports generated by MUNIS.
- Prepare a variety of State and Federal reports, including UT6, 941, 945 and other monthly, quarterly and annual reports and related bank transfers
- Oversee year end W-2 report processing and forms.
- Work closely with accountant to ensure accurate recording and distribution of payroll and benefits.
- Work closely with HR to maintain and reconcile insurance payments to insurance accounts.
- Assists and trains other City staff in financial processes such as payroll (time entry).
- Coordinate with Accounts Payable to ensure Payroll vendors are paid timely (garnishments, United Way, transfers to Thrift Plan).
- Coordinate with HR to organize payroll and retirement plan data for annual thrift plan audit and OPEB data requests.
- In collaboration with Sr Accountant, create & maintain vendor files based on W-9s from vendors (to maintain proper separation of duties for Accounts Payable accountant).
- Coordinate payment of primary benefit providers (HR coordinates with benefit providers regarding additions, changes and terminations; Payroll Accountant confirms account coding on invoices; HR Director signs payment approval of benefit invoices; Accounts Payable pays the invoices).
- Use accounting and timekeeping system payroll accounts to track benefit invoice discrepancies for prompt adjustment (coordinating with HR specialist; maintain monthly reconciliation for Sr Accountant)
- Reconcile monthly all insurance deductions to insurance payments and coordinate with HR specialist to insure proper increases/decreases to deductions.
- Demonstrates continuous effort to improve operations, decreases turnaround times, streamlines work processes, and works cooperatively and jointly to provide quality seamless internal and external service.
- As part of accounting pool, create, enter, review and/or approve General Journal Entries (JEs) and Budget Amendments/Transfers in coordination teammates to ensure adequate oversight and segregation of duties.
- Support Accounts Payable Specialist as needed in other administrative and clerical responsibilities in the accounting department, including documentation management, grant reporting, answering telephone, and assisting internal and external customers.
- Performs other related duties as assigned.
QualificationsEducation and Experience: Bachelors Degree in Accounting or related topic and three (3) years of work experience involving payroll processing or High School Diploma and eight (8) years of work experience in accounts payable and payroll processing. Local governmental experience preferred.
Licenses Or CertificationsNone.
Special RequirementsNone.
Knowledge, Skills And Abilities
- Knowledge of departmental policies, procedures, and practices.
- Experience with Accounting, Payroll, and Timekeeping Software.
- Skill in the use small office equipment, including copy machines or multi-line telephone systems.
- Skill in using computers for data entry.
- Skill in using computers for word processing and/or accounting purposes.
- Ability to communicate and organize effectively.
- Ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divergent from obvious standards) of data, people or things.
- Ability to communicate with people from all walks of life in a clear and professional manner; maintain constructive working relationships; to convey or exchange information, and to maintain constructive exchanges with individuals that may be upset and/or emotional.
- Ability to read and implement a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures.
- Ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech.
- Ability to learn and understand subject matter principles and techniques.
- Ability to make independent judgments in absence of supervision within the scope of respective job duties and tasks.
- Ability to acquire and expound on knowledge of topics related to primary occupation.
- Ability to utilize mathematical formulas; add and subtract, multiply and divide totals; determine percentages.
- Ability to interact with people (staff, supervisors, general public and elected officials) beyond giving and receiving instructions to include tactfully mediating conflicts and achieving positive results.
- Ability to perform under maximum stress when confronted with short deadlines, heavy workloads, conflicting interests and high customer demand.
Career Development
- Continuing Education (seminars, job-related coursework at post-secondary institutions, continuing education credits/CEU’s)
- Training (Either as participant or trainer)
- Involvement in relevant professional or technical associations
- Serving on city committees
- Volunteering to take responsibility for special projects, cross training
Job Summary
JOB TYPE
Full Time
SALARY
$75k-95k (estimate)
POST DATE
06/29/2024
EXPIRATION DATE
07/27/2024
WEBSITE
cityofdestin.com
HEADQUARTERS
DESTIN, FL
SIZE
50 - 100
TYPE
Private
CEO
KEVIN CEASSER
REVENUE
$10M - $50M
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