The Administrative Services Manager will coordinate and perform a diverse set of support tasks, managing both staff and property, to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently.

SUPERVISORY RESPONSIBILITIES

• Trains clerical staff.
• Organizes and oversees the schedules and work of departmental staff.
• Conducts or assists with performance evaluations that are timely and constructive.

ESSENTIAL JOB FUNCTIONS

• Ensures that buildings, grounds, equipment, and supplies are maintained and serviced.
• Writes specifications and solicits bid proposals or quotes for all equipment and supplies used by the department
• Assists the Fleet Manager with bid proposals and ordering fleet for city operations.
• Supports other related, varying needs of assigned departments and staff.
• Identifies opportunities for cost savings, better efficiency, or other improvements; recommends and implements policy or process changes as appropriate.
• Identifies opportunities for cost savings in assigned areas; recommends and implements policy or process changes as needed.
• Assists the Public Services Assistant Director in preparation of annual departmental budget
• Supports the various, related needs of assigned departments.
• Prepares, negotiates, analyzes, and reviews contracts for equipment, supplies, materials, services, and products.
• Prepares and reviews departmental, maintenance, and other recurring schedules and reports for accuracy and efficiency.
• Maintaining/tracking project status; assign/track status of key actions/tasks; keep leadership informed on status
• Schedules and/or participate in various municipal meetings, committee meetings, special events, or other official functions. Please note: meetings may occur before or after normal business hours.
• Schedules and/or participate in various municipal meetings, committee meetings, special events, or other official functions. Please note: meetings may occur before or after normal business hours
• Performs other related duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree in related field.
• Three to five years of related experience required.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent communication and interpersonal skills.
• Superior ability to identify and solve problems and to conduct cost-benefit analyses.
• Ability to solve basic math problems.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of basic administrative and clerical systems and procedures.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

• Requires a valid Georgia Driver’s License.

PHYSICAL DEMANDS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to navigate various departments and locations of the company.

WORK ENVIRONMENT
Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.