Salary : $49,026.00 - $76,066.00 Annually
Location : Durham, NC
Job Type: Full time with benefits
Remote Employment: Flexible/Hybrid
Job Number: 24-04946
Department: Finance
Opening Date: 06/11/2024
Closing Date: 6/25/2024 12:00 AM Eastern
Position Description
Work, Serve, Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $45,493 - $61,017.84
Work Day/Hours: Monday through Friday 8:00 AM to 4:30 PM
Join one of the highest fiscally rated entities in the country. The City of Durham's promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what you're about, join our team!
This position is devoted to providing inventory functions and professional procurement and contract administration services to the City. Performs more advanced transaction processing involving basic research, verification, reconciliation and mathematical calculations, as well as respond to internal and external customer questions and inquiries by communicating standard policies and procedures. There is an established operational routine to be followed and decisions are limited primarily to choosing how quickly the work is performed and the sequence in which the work is performed to meet established standards and deadlines.
Responsible for processing credit card transactions; generating reports; generating purchase orders and requisitions; entering data; reviewing data for accuracy; preparing batch payments; maintaining filing and records; and compiling information.

Duties/Responsibilities

• Review and process new vendor accounts in MUNIS.
• Providing clerical and administrative support for the purchasing division.
• Generating purchase orders and requisitions.
• Assist with processing Purchasing Card transactions in MUNIS.
• Review and Reconcile procurement card purchases.
• Assist training cardholders and their management on proper p-card use.
• Manage p-card accounts, including account set-up, closing, and maintenance in Bank of America Works and Payment Center.

Minimum Qualifications & Experience

• High School Diploma or Equivalent (GED, HiSET, TASC)
• Two years of experience in purchasing or procurement (such as: order processing, financial transactions and paperwork, and verifying transactions for accuracy).
• Intermediate experience with Enterprise Resource Planning (ERP) software/systems

Additional Preferred Skills

• Advanced Excel Skills desirable
• Advanced MS Office Skills desirable
• Experience with MUNIS (ERP) system
• Prior Governmental procurement/purchasing experience
• Experience with performing Cost Analysis

Benefits - General Full-Time Employees

• 11-12 paid holidays per year
• 12 standard work days of vacation per year
• 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
• 2 weeks paid military leave per year
• Medical, dental, vision, and supplemental life insurance plans
• State and City retirement plans
• Short and long term disability plans
• Paid temporary disability leave for specified conditions
• City contribution of 10.15% into the N.C. State Retirement System
• Paid funeral leave
• Employee Assistance Program - personal and family counseling
• Paid life insurance equal to annual salary
• 48 hours for volunteer work each year*
• 4 hours parental leave each year
• Workman's Compensation Insurance
• 457 Deferred Compensation Plans

Benefits - Part-Time (1,000 hours or more per year)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan effective first day of the month following date of hire
• Health insurance effective first day of the month following date of hire
• Dental and life insurance, after one year of service
• Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service

01

Where did you first hear about this opportunity?

• City of Durham Website
• Walk in
• Job fair
• Employee referral
• Professional organization ***Please list the organization in "other" box below***
• Internet posting ***Please list the specific web site in the "other" box below***
• Craig's List
• Facebook
• LinkedIn
• GlassDoor
• governmentjobs.com
• Monster.com
• Indeed.com
• Employment Security Commission
• Magazine/Newspaper
• Other

02

If you listed "other" above please give specific web site, organization, or publication.
03

Please select your highest level of COMPLETED education.

• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
• High School Diploma or Equivalent (GED, HiSET, TASC)
• Associates Degree
• Bachelor's Degree
• Master's Degree
• PhD or Juris Doctorate

04

How many years of related experience do you have in purchasing or procurement?

• No related experience
• Less than 1 year of related experience
• 1 year but less than 2 years related experience
• 2 years but less than 5 years related experience
• 5 years or more years related experience

05

How would you rate your experience with Enterprise Resource Planning systems ,ERP systems. (such as MUNIS, Oracle, SAP, PeopleSoft, Great Plains etc.)?

• No experience
• Beginner level
• Intermediate level
• Advanced level
• Expert level

06

Do you have any experience with MUNIS (ERP System)?

• Yes
• No

07

Please list any/all ERP or Financial systems you have experience with:If no experience with ERP/Financial systems, please put N/A
08

Do you have any prior Governmental procurement/purchasing experience?

• Yes
• No

09

Do you have any experience performing Cost Analysis?

• Yes
• No

10

Please briefly describe a project in which you performed a Cost Analysis:If no Cost Analysis experience, please put N/A
11

How would you rate your experience level with MS Excel ?

• No experience
• Beginner Level
• Intermediate Level
• Advanced Level
• Expert Level

12

How would you rate your experience level with MS Office applications such as Outlook, Word, and PowerPoint?

• No experience
• Beginner level
• Intermediate level
• Advanced level
• Expert level

Required Question