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Procurement Specialist
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Procurement Specialist
Salary
$49,026.00 - $76,066.00 Annually
Location
Durham, NC
Job Type
Full time with benefits
Remote Employment
Flexible/Hybrid
Job Number
24-04946
Department
Finance
Opening Date
06/11/2024
Closing Date
6/25/2024 12:00 AM Eastern
Description
Benefits
Questions
Position Description
Work, Serve, Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $ 45,493 - $61,017.84
Work Day/Hours: Monday through Friday 8:00 AM to 4:30 PM
Join one of the highest fiscally rated entities in the country. The City of Durhams Finance Department (http://durhamnc.gov/456/Finance) promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what youre about, join our team!
This position is devoted to providing inventory functions and professional procurement and contract administration services to the City. Performs more advanced transaction processing involving basic research, verification, reconciliation and mathematical calculations, as well as respond to internal and external customer questions and inquiries by communicating standard policies and procedures. There is an established operational routine to be followed and decisions are limited primarily to choosing how quickly the work is performed and the sequence in which the work is performed to meet established standards and deadlines.
Responsible for processing credit card transactions; generating reports; generating purchase orders and requisitions; entering data; reviewing data for accuracy; preparing batch payments; maintaining filing and records; and compiling information.
Duties/Responsibilities
Review and process new vendor accounts in MUNIS.
Providing clerical and administrative support for the purchasing division.
Generating purchase orders and requisitions.
Assist with processing Purchasing Card transactions in MUNIS.
Review and Reconcile procurement card purchases.
Assist training cardholders and their management on proper p-card use.
Manage p-card accounts, including account set-up, closing, and maintenance in Bank of America Works and Payment Center.
Minimum Qualifications & Experience
High School Diploma or Equivalent (GED, HiSET, TASC)
Two years of experience in purchasing or procurement (such as: order processing, financial transactions and paperwork, and verifying transactions for accuracy).
Intermediate experience with Enterprise Resource Planning (ERP) software/systems
Additional Preferred Skills
Advanced Excel Skills desirable
Advanced MS Office Skills desirable
Experience with MUNIS (ERP) system
Prior Governmental procurement/purchasing experience
Experience with performing Cost Analysis
Benefits General Full-Time Employees
11-12 paid holidays per year
12 standard work days of vacation per year
12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
2 weeks paid military leave per year
Medical, dental, vision, and supplemental life insurance plans
State and City retirement plans
Short and long term disability plans
Paid temporary disability leave for specified conditions
City contribution of 10.15% into the N.C. State Retirement System
Paid funeral leave
Employee Assistance Program - personal and family counseling
Paid life insurance equal to annual salary
48 hours for volunteer work each year*
4 hours parental leave each year
Workman's Compensation Insurance
457 Deferred Compensation Plans
Benefits - Part-Time (1,000 hours or more per year)
401(k) retirement plan (5.0% of salary)
State retirement plan
Benefits Part-Time (Average 30 hours per week over 12 month period)
401(k) retirement plan (5.0% of salary)
State retirement plan effective first day of the month following date of hire
Health insurance effective first day of the month following date of hire
Dental and life insurance, after one year of service
Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service
01
Where did you first hear about this opportunity?
City of Durham Website
Walk in
Job fair
Employee referral
Professional organization ***Please list the organization in "other" box below***
Internet posting ***Please list the specific web site in the "other" box below***
Craig's List
GlassDoor
governmentjobs.com
Monster.com
Indeed.com
Employment Security Commission
Magazine/Newspaper
Other
02
If you listed "other" above please give specific web site, organization, or publication.
03
Please select your highest level of COMPLETED education.
Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
High School Diploma or Equivalent (GED, HiSET, TASC)
Associates Degree
Bachelor's Degree
Master's Degree
PhD or Juris Doctorate
04
How many years of related experience do you have in purchasing or procurement?
No related experience
Less than 1 year of related experience
1 year but less than 2 years related experience
2 years but less than 5 years related experience
5 years or more years related experience
05
How would you rate your experience with Enterprise Resource Planning systems ,ERP systems. (such as MUNIS, Oracle, SAP, PeopleSoft, Great Plains etc.)?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
06
Do you have any experience with MUNIS (ERP System)?
Yes
No
07
Please list any/all ERP or Financial systems you have experience with: If no experience with ERP/Financial systems, please put N/A
08
Do you have any prior Governmental procurement/purchasing experience?
Yes
No
09
Do you have any experience performing Cost Analysis?
Yes
No
10
Please briefly describe a project in which you performed a Cost Analysis: If no Cost Analysis experience, please put N/A
11
How would you rate your experience level with MS Excel ?
No experience
Beginner Level
Intermediate Level
Advanced Level
Expert Level
12
How would you rate your experience level with MS Office applications such as Outlook, Word, and PowerPoint?
No experience
Beginner level
Intermediate level
Advanced level
Expert level
Required Question
Full Time
$75k-94k (estimate)
06/23/2024
07/11/2024
durhamnc.gov
Durham, NC
1,000 - 3,000
The following is the career advancement route for Procurement Specialist positions, which can be used as a reference in future career path planning. As a Procurement Specialist, it can be promoted into senior positions as a Buyer IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Procurement Specialist. You can explore the career advancement for a Procurement Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Procurement Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Procurement Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Procurement Specialist job description and responsibilities
A Procurement Specialist will have many duties, but they typically focus on locating suppliers, negotiating prices, and ensuring that all products and services purchased meet the organization’s specifications.
03/13/2022: Wichita, KS
Procurement specialist also receives the shipment, then records the delivery, and ensures the fulfillment of the order.
03/17/2022: Ogden, UT
Once the terms are settled, the procurement specialist prepares a contract to ensure stability and security at both ends.
02/20/2022: Milwaukee, WI
Procurement Specialists are often responsible for overseeing or executing some or all of the following tasks.
02/18/2022: Vallejo, CA
They make profitable strategies for companies and are effective negotiators with an analytical approach, they also look to save a client money while ensuring quality goods are supplied that meet the client's needs.
04/07/2022: Wichita Falls, TX
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Procurement Specialist jobs
Should be skilled enough to take a holistic approach to manage the risks.
03/05/2022: Fort Lauderdale, FL
The procurement specialist thus should have the skills to create patterns that establish and enhances the stability of a business.
03/19/2022: Tulsa, OK
Companies who hire procurement specialists want professionals with negotiation experience and communication expertise.
02/17/2022: Parkersburg, WV
Procurement specialists should have outstanding communication and negotiating skills.
04/13/2022: Richmond, VA
Ultimately, an outstanding procurement specialist should have excellent communication and negotiation skills, be an analytical thinker, and demonstrate a good working knowledge of purchasing strategies.
03/03/2022: Lansing, MI
Step 3: View the best colleges and universities for Procurement Specialist.