The City of Elkins is looking for a Wastewater Administrative Assistant. We are looking for an individual with strong written and verbal communication skills, as well as interpersonal skills, to join a great team. The successful candidate will have the ability to manage tasks, schedules, and information. The ideal candidate will be able to read and interpret data, graphs, and charts and be proficient in Microsoft Office.

Position Status: 16-18 hours/week, Part-time; non-exempt. | After successful onboarding the candidate may work remotely approximately 50% of the time. 

Benefits: Please see the City's Personnel Manual for information regarding benefits. (Click here)

Job Summary:

The Wastewater Administrative Assistant performs routine administrative functions such as drafting correspondences, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers for the Wastewater Department. Reports to the Wastewater Superintendent/Chief Operator.

The mission of the Wastewater Treatment Plant (WWTP) is to protect the health and well-being of customers and the local environment, especially the Tygart Valley River, by treating wastewater to a high standard of cleanliness before releasing it to the river.

Job Duties:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Train and assist staff with computer usage.
• Order and dispense supplies.
• Prepare conference or event materials, such as flyers or invitations.
• Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Establish work procedures or schedules and keep track of the daily work of clerical staff.
• Provide services to customers, such as order placement or account information.
• Prepare and mail checks.
• Arrange conference, meeting, or travel reservations for office personnel.
• Supervise other clerical staff and provide training and orientation to new staff.
• Manage projects or contribute to committee or team work.
• Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
• Mail newsletters, promotional material, or other information.
• Take dictation in shorthand or by machine and transcribe information.
• Develop or maintain internal or external company Web sites.
• Prepare Sanitary Board Agenda 

Other Duties: 

• Assists other departments with operations as requested.
• Performs general clerical work as required, including preparing records and reports, completing forms, copying and filing documents, entering and retrieving computer data, answering the telephone, etc.
• Services as Sanitary Board Secretary
• Performs related work as required.

Minimum Training and Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. 

Physical Requirements: Must be physically able to exert up to twenty-five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. This job is considered light physical activity performing somewhat non-strenuous daily activities of an administrative nature. The job requires manual dexterity sufficient to reach/handle items, works with the fingers, and perceives objects and materials.

Elkins, West Virginia is a dynamic and growing community of 7,000 people, serving as a tourism hub of the mid-Atlantic and a gateway to a vast outdoor recreation area that includes national forests, state parks, wilderness areas, ski resorts, hiking and biking trails, scenic train excursions and much more.

The City of Elkins is an equal opportunity employer including disability and protected veteran status. All qualified applicants will receive equal consideration for employment.