Description

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist with processing and verifying of purchase orders and invoices; research invoice discrepancies; process and distribute payments as requested; collect a variety of information as requested for purchase orders, invoices and vendor data.
• Collect, balance, bind and report daily cash receipts; prepare bank deposits and update related accounts; balance and reconcile bank and internal accounts as required; maintain and reimburse other division and department petty cash accounts as requested.
• Receive and process various city property assessments for activities including paving, drainage, sidewalks, demolition, and lot cleaning citations; maintain unpaid assessment accounts and prepare late notices for delinquent accounts and invoices; attempt to collect outstanding balances utilizing a variety of mechanisms.
• Collect and verify a variety of information and process incoming payments, including parking and noise tickets, privilege license applications, lot cleaning and paving assessments, police false alarms, recreation payments, and a variety of other applicable payments; assist in the review and issuance of a variety of licenses; maintain changes and deletions; issue invoices and license certificates.
• Prepare daily deposit and reconciliation report; receive and maintain records of returned checks including certified letters and journal entries.
• Conduct research to determine outstanding account balances; prepare and distribute late notices for delinquent accounts and invoices; prepare delinquent account records for prosecution and legal action.
• Assign vendor and account numbers and codes; maintain various ledgers, registers and journals according to established account classifications; prepare correcting or adjusting entries as necessary.
• Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify and distribute information as requested; photocopy, mail or fax materials as necessary.
• Prepare a variety of memorandums, correspondence, reports, public notices, legal and tax forms and documents as assigned.
• Answer questions and provide information to the public, outside agencies and other departments and divisions; receive citizen and client complaints and questions and refer to appropriate division staff member for resolution.

Health and Dental Insurance:
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.
Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.
Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement:
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans:
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.
Cafeteria Plan / Supplemental Benefits:
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:

• Term Life Insurance (Pre-tax basis first $50,000 for employees)
• Dependent Term Life Insurance
• Critical Illness Insurance
• Universal Life Insurance
• Vision Insurance (Pre-tax basis)
• Disability Insurance
• Healthcare and Dependent Care Reimbursement Account (Pre-tax basis)