Salary: $25.65 - $38.47 Hourly
Location : Flagstaff, AZ
Job Type: Full-Time; Non-Exempt; Tenure & Benefit Eligible
Remote Employment: Flexible/Hybrid
Job Number: 097-24
Division: Human Resources and Risk Management
Section: Human Resources
Opening Date: 06/14/2024
Closing Date: 6/28/2024 4:00 PM Arizona
Work Week: Monday through Friday 8:00AM to 5:00PM
Pre-employment Requirements: Fingerprints
Additional Information: This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. Therefore, all starting salaries above the midpoint require further review and additional approval.
Administrative Duties
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is Northern Arizona's employer of choice!
Actively supports and upholds the City's stated mission and values. Under direction of a Human Resources Manager, employees of this class are expected to provide a wide variety of professional level support in classification, compensation, compliance, organization development, training, recruitment and benefits.
ADMINISTRATIVE DUTIES

• Supervisory: This job does not have supervisory responsibilities.
• Budgetary: This job does not have budgetary responsibilities but carries out day-to-day activities within approved budget.
• Strategic Planning: This job does not have strategic planning responsibilities but carries out day-to-day activities in order to reach the stated goals and objectives.
• Policies/Procedures: This job has partial responsibility for policies and procedures (assists with developing, implementing, and interpreting) at the program level.
• Compliance: This job has partial responsibility (follows, assists in ensuring compliance with, and may enforce) Federal, State, and Local laws, rules, and regulations as well as City policies and procedures.
• Council Communications: This job carries out day-to-day activities in accordance with Council's adopted priorities and direction.
• Reporting: This job does not have duties related to reporting but may assist the Human Resources Analyst with gathering information and completing reports.

Examples of the Work Performed
EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Provides professional level assistance to the Human Resources Analyst(s), Manager(s) Deputy Director and/or Director in one or more functions including classification, compensation, compliance, employee relations, training, recruitment, benefits, and leaves.
• Enters, updates and maintains information in databases and ensures they reflect accurate information.
• Establishes filing systems, prepares folders, records and files and implements records management and retention practices for assigned Human Resources functions.
• Prepares correspondence to employees, applicants and other outside agencies related to Human Resources issues.
• Assists in completing surveys, questionnaires and statistical reports for one or more Human Resources functions.
• Assists in developing and presenting training related to one or more Human Resources functions.
• Assists with conducting exit interviews.
• Identifies training topics, conducts research, develops materials, and presents information to employees at all levels of the organization.
• Conducts research on best practices, collects data, and provides recommendations to the Human Resources, Analyst(s), Manager(s), Deputy Director and/or Director.
• Communicates with City employees at all levels of the organization.
• Maintains and modifies the existing Human Resources Information System and all other Human Resource applications.
• Participates with other Human Resources staff in answering general questions related to HR policies, procedures, and operations.
• Researches new programs, practices, technique and trends in the field of Human Resources Management and makes recommendations.
• May be called upon for presentations, or to represent the Human Resources Division at staff meetings or professional gatherings.
• Performs special assignments as directed by the Human Resources Manager Deputy Director and/or Director.
• Processes personnel action forms as needed.
• Other duties as assigned.
• Recruitment
  
  • Conducts all aspects of the recruitment process including new hires, transfers, promotions and voluntary reassignments.
  • Coordinates and monitors completion of post-offer requirements including physicals, MVR records, drug testing, immunizations, background checks and fingerprinting.
  • Ensures an exceptional candidate experience for all applicants. Provides timely communication and response to candidate inquiries.
  • Coordinates the offer and onboarding process for selected candidates providing an exceptional introduction to employment with the city.
  • Maintains all recruitment and selection records according to record retention guidelines.
  • Schedules and actively participates in external recruitment activities such as job fairs and outreach programs to continue to recruit a more diverse and qualified applicant pool.
  • Ensures policies and procedures related to recruitment and selection are followed, including Equal Employment Opportunity and Affirmative Action.
  • Participates with other Human Resources staff in answering general questions relating to human resources policies, procedures and operations.
  • Performs special research and/or reports or projects as assigned by the Human Resources Director or Human Resources Manager.
  • Classification and Compensation
    
    • Supports the HR Classification and Compensation team in managing the organization's classification and compensation programs.
    • Assists with job evaluations, salary surveys, data entry, and the maintenance of accurate records.
    • Researches job titles and/or job descriptions in benchmark and/or other specialized organizations.
    • Assists in preparing and/or revising job descriptions and maintaining the information on the City's website.
    • Assists in the preparation and research of the market analysis and surveys.
    • Assists in the development and implementation of the City's pay plan.

Qualifications
MINIMUM REQUIREMENTS

• A.A. Degree or two years of college coursework in Human Resources, Public or Business Administration, or related field.
• Two years of general Human Resources experience especially in the areas of classification, compensation, compliance, organization development, training, recruitment, benefits, human resources information systems, and/or records management.
• Three years of computer experience working with relational databases and report writing (i.e. HRIS, online enrollment, and benefit reporting)
• Six months of specific experience in the assigned human resources function.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

DESIRED EXPERIENCE AND TRAINING

• Professional in Human Resources (PHR) Certification.
• Bachelor's Degree in Human Resources, Public or Business Administration, or related field.

OTHER REQUIREMENTS

• Must possess, or obtain upon employment, a valid Arizona driver's license.
• Regular attendance is an essential function of this job to ensure continuity.

Supplemental Information
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)

• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to consistently handle confidential issues in a proper and professional manner.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Working knowledge of contemporary human resource principles and practices, especially the areas of recruitment, benefits, training, human resources information systems, and record keeping.
• Demonstrated ability to maintain a high degree of organization, prioritization, coordination and communication, with attention to detail and accuracy.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• While performing the duties of this job, the employee is regularly required to sit; use hands or fingers to handle or feel; and reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• The noise level in the work environment is usually moderate.

The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer.
The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.
INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.
For comprehensive information on the City's benefits package, please visit To access the Online Benefits Center, visit and select City of Flagstaff.
RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.
DEFERRED COMPENSATION
Employees may make pre- or post-tax contributions to a 457 Retirement Plan through Voya or ICMA account via Payroll Deduction.
Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 11 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click
01

Do you have an A.A. Degree or two years of college coursework in Human Resources, Public or Business Administration, or related field?

• Yes
• No

02

Do you have two years of general Human Resources experience especially in the areas of classification, compensation, compliance, organization development, training, recruitment, benefits, human resources information systems, and/or records management?

• Yes
• No

03

Do you have three years of computer experience working with relational databases and report writing (i.e. HRIS, online enrollment, and benefit reporting)?

• Yes
• No

04

Do you have six months of specific experience in the assigned human resources function?

• Yes
• No

05

If you do not meet the minimum requirements listed above, do you have education, experience, and training equivalent to them? If so, please describe how you meet the requirements.
Required Question