POSITION TITLE : Sr Deputy City Clerk (Full-Time Regular) (Classified)

REQUISITION # : req7678

DEPARTMENT : City Clerk's Office

LOCATION : CITY HALL

BENEFIT CATEGORY : Classified (Non-CBU)

EMPLOYMENT TYPE : Full-Time Regular

ANNUAL SALARY RANGE : $79, - 132, (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE : $98, - 118, (Salaries are paid biweekly)

SELECTION PROCESS : Application deadline is 3 : 00 MT on 6 / 25 / 2024 .

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and / or an application for employment.

You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager.

You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date.

The status of your application will be updated in your applicant profile. Post-offer background check required .

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement company contributions after 6 month probation period and immediate vesting
• Flexible spending : Medical expenses FSA, dependent FSA or both
• Employee Assistance Program : counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee / family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read

Job Summary

The City of Fort Collins, CO is actively seeking a Senior Deputy City Clerk to oversee critical administrative, technical, and legislative duties vital for City Council operations.

Responsibilities include leadership in strategic planning, policy implementation, program development, administration, and staff engagement within the City Clerk's Office.

Collaborating closely with the City Clerk, the Senior Deputy manages essential functions such as local elections, regulatory licensing for Liquor and Marijuana, and records management to ensure compliance with state and federal regulations.

This role emphasizes operational enhancements, leveraging experience within municipal government offices to streamline processes, introduce technological advancements, and drive improvements, thereby enabling the City Clerk to focus on broader initiatives.

This opportunity offers growth potential in a dynamic environment undergoing significant transformation. Although primarily in-person, there is some flexibility for remote work, with direct supervisory responsibilities over regulatory licensing and records management staff.

Prior directly relevant work experience is required : three to five years of progressively responsible work experience involving public contact in a municipal, county, state, or federal government agency;

a related degree is a plus but is not required. We invite you to apply!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Acts on behalf of, and in the capacity of, the City Clerk in their absence.
• Partners with the City Clerk to oversee / manage day-to-day operations of all sections of the City Clerk's Office, including assigning and overseeing work assignments, providing staff training, and providing leadership, guidance and support.
• Participates in the preparation of short-term and long-range plans for the City Clerk's department.
• Works in tandem with the City Clerk on highly complex projects with significant community impact such as local elections, redistricting, outreach and public engagement activities.
• Works in tandem with the City Clerk as the staff liaison to the Council Election Code Committee, which includes working with legal staff and others to develop related agendas, track information, develop recommendations and draft language for code and / or policy changes as a result of Committee action;

presents topics to the Committee.

• Works in tandem with the City Clerk to prepare the department budget, analyze expenditure trends, prepare budget documents, write budget justifications and funding requests, , authorize expenditures and budget transfers.
• Works in tandem with the City Clerk to and the County to administer municipal elections in conjunction with the City Clerk and in compliance with state and local laws.
• Works in tandem with the City Clerk to coordinate the examination, verification and certification of all nomination, initiative, referendum and recall petitions.
• Disseminates information to residents, the City Council, City employees and other governmental agencies.
• Researches and interprets state statutes, municipal code and charter, and other documents governing elections, liquor licensing, marijuana licensing, appeals of boards and commissions decisions, and other matters.

Monitors legislative changes and implements changes in accordance with new laws and regulations. Develops related code changes, policies and procedures to address needed changes.

• Coordinates the codification of amendments to the City Charter (with voter approval), City Code, Land Use Code and Traffic Code.
• Oversees and directs the operation of central records systems.
• Oversees and directs the operation of the Regulatory Licensing program
• Oversees use and maintenance of the City’s official, historical and confidential records.
• Manages key functions and employees in the City Clerk’s Office. Drive departmental projects consistently achieving results.

Management Responsibilities

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Knowledge of laws relating to elections, liquor and marijuana licensing, open meetings, open records, privacy protection and records retention.
• Ability to think strategically and develop high level strategic and operating plans.
• Knowledge of legislative proceedings.
• Ability to read and interpret the Colorado State Constitution, State Statutes, City Code, City Charter, Land Use Code and Traffic Code.
• Knowledge and experience in privacy and data security.
• Knowledge and experience with records management and best practices.
• Ability to use financial, database, spreadsheet and word processing software.
• Advanced math and accounting skills.
• Knowledge of budget preparation and development.
• Ability to organize and effectively prioritize multiple functions.
• Ability to establish and maintain effective working relationships with city staff, management, elected officials and the general public.
• Ability to manage multiple priorities.
• Skilled in problem solving and issue resolution.
• Self-motivated, strong self-initiative.
• Ability to motivate and engage employees and cross-functional teams.
• Process Improvement skills.

Required Qualifications

Minimum Preferred College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees Bachelor's degree in business administration or related field from an accredited college or university

Experience Requirements

Three to five years of progressively responsible work experience involving public contact in a municipal, county, state or federal government agency;

or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task.

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background.

The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Certifications / Licenses / Specialized Training

• Commissioned as a Notary Public Certified Municipal Clerk required Valid driver’s license Certified Master Municipal Clerk is a preferred qualification Certified Records Manager is a preferred qualification

Last updated : 2024-06-21