Human Resources Coordinator

ESSENTIAL JOB FUNCTIONS

• Serves as first point of contact for the HR Department for in person visitors, by phone and through email. Answers a wide range of questions regarding policies, benefits recruitment, etc.
• Respond to numerous employee requests regarding various personnel forms, benefits materials, and ID cards.
• Provides information to the public and applicants regarding applications, procedures, regulations, and general inquiries.
• Ensures the applicant tracking and job postings are up to date and standardized. Monitor job postings for expiration dates and extensions. Review applications in the applicant tracking system, act as liaison between hiring manager and HR department for all job positing and applicant tracking questions.
• Responds to applicant questions, initiates job offers as requested and coordinates onboarding of new hires on a timely basis.
• Completes Forms I-9, verifies I-9 documentation, maintains and audits I-9 files.
• Submits requests and coordinates for all pre-employment screenings, including background, medical, etc.
• Prepares monthly statistical reports regarding job postings, applicants received, time to hire, etc.
• Ensures the job postings are updated on the City’s website, DEW, colleges/universities, and bulletin boards. Develops recruiting materials and advertises recruiting events.
• Ensure all HR records are properly set up and maintained in accordance with regulatory and records retention requirements, including personnel files, training files, retired employed, part time, and summer/temp/intern files.
• Performs record retention and maintenance of records assigned to HR to include Personnel, Workers' Compensation, Medical/Insurance and Terminations. Creates, maintains, and purges all files and records in compliance with the City’s Retention Policy and Federal Law.
• Coordinate and provide logistical support for various meetings and HR sponsored events throughout the year.
• Coordinate wellness events throughout the year in conjunction with the PEBA Perks programs.
• Process HR invoices for payment and submit to Accounts Payable.
• Monitor office supplies, order as needed; maintain organization of supplies and office equipment, ensure levels are efficient for operations. Performs general office duties such as faxing, copying, mail distribution, and other support staff duties.
• Provide administrative support to the human resources department.
• Effectively communicates important personnel matters to the HR Director.
• Serves as back up to co-workers.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS

• Associate Degree in Administrative Office, Business, Human Resources, or related field, required
• Two-Years of progressively responsible experience in an administrative or Human Resources role, required.
• Two years working with any combination of records management, recruiting, PEBA benefit programs, SCRS/PORS, labor regulations, accounting/payroll, workers compensation, benefits administration and new hire processing and orientation, preferred.
• Any combination of education and experience totaling three years may be considered.
• Must be able to work occasional evening hours and adjust work schedule as requested for City/HR related events.
• Must maintain valid South Carolina Driver’s License

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of federal labor laws, Worker's Compensation processes and insurance procedures.
• Knowledge of Human Resources processes.
• Knowledge of records management systems.
• Knowledge of computers and various applicant tracking systems and onboarding systems and various other software programs, to include Word and Excel; Adobe and Publisher preferred.
• Ability to provide quality, courteous customer service, to include handling difficult customers.
• Ability to maintain the integrity of the employee records and ensure confidentially and security.
• Ability to develop and maintain a cooperative and professional relationship with employees and all levels of management to include representatives from other departments, external organizations, and the general policy.
• Ability to use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.
• Ability to multi-task, work with frequent interruptions and changes in priorities.
• Ability to become a Notary.

PHYSICAL DEMANDS

Continuously requires fine dexterity, walking, lifting, carrying, sitting, reaching, handling, kneeling, pushing/pulling, using vision, using foot controls, bending, hearing, twisting, and talking. Frequently requires, standing, climbing, and balancing. Occasionally requires crouching. Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.

MENTAL DEMANDS

Frequently includes time pressures, emergency situations, frequent change of tasks, irregular scheduled/overtime, performing multiple tasks simultaneously, working with others as part of a team. Occasionally includes tedious or exacting work.

WORK ENVIRONMENT

The work is typically performed in an office with some travel to the job sites and seminars. Relatively free from unpleasant environmental conditions or hazards.

REASONABLE ACCOMODATION

The City of Goose Creek is and Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to qualified individuals with disabilities to perform essential job functions. Prospective and current employee should contact Human resources to request and ADA accommodation. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

The City reserves the right to revise this position description at any time.