POSITION SUMMARY

The purpose of this position is to serve the City of Grandview as the City Clerk, providing support and services to the Mayor and Board of Aldermen, City staff and members of the public. This individual will, among other various job duties, act as custodian of City records, serve as clerk to the Board of Aldermen, coordinate elections through the Jackson County Board of Election Commission, issue City-regulated licenses and administer information regarding the City. The work is performed under the direction of the City Attorney.

Job Responsibilities (Include, but not limited to)

• Attends Board of Aldermen meetings and prepares minutes
• Assembles Board of Aldermen regular session and work session agenda information packets and prepares and distributes quarterly agenda to department heads in absence of Administrative Assistant
• Posts Board of Aldermen agendas and minutes on website
• Prepares and reviews ordinances prepared by others for correct format, references and other legal requirements. Prepares and posts legal notices
• Oversees and coordinates municipal elections. Accepts candidate filings, prepares and forwards ballot certification to election board, prepares/proofs legal notices, monitors candidate compliance with ethics and election laws and implements elections’ procedural changes mandated by statutes. Coordinates special elections and certifies ballots to the election board, such as bond and sales tax elections
• Oversees City Records Center operations. Prepares and maintains instructional manual for records center. Administers records storage, retention and destruction program; determines records eligibility for destruction; coordinates and certifies destruction of records; evaluates records inventory for program compliance; advises other departments regarding records administration
• Responds to requests for information and records from City staff, the public and City officials.
• Issues permits and licenses regulated by the City. Performs license and permit requirement checks on applicants, including new liquor licensee documentation requirements and criminal background checks through the Missouri Highway Patrol office, which requires annual testing for state security compliance
• Oversees processing of personal financial disclosure reports filed by election candidates and City employees, maintains related files, and provides listing of affected individuals through the Missouri Ethics Commission website
• Administers oath of office to elected officials, commissioned police officers, appointed City officials and City employees
• At the direction of the City Attorney, trains Board of Aldermen and Mayor on legal and operational issues annually and prepares orientation manuals and trainings for newly elected officials
• Participates in presentation to Citizens Academy students regarding City Clerk office duties and functions
• Certifies copies of City documents as authentic. Attests to City ordinances, resolutions, contracts, meeting minutes and other documents by signature and application of City seal. Notarizes documents.
• Maintains and updates public officials listing
• Coordinates/oversees ordinance codification, including vendor solicitation, vendor contact, proofing and dissemination of code supplements
• Monitors City Clerk revenues and expenditures; develops annual budget request. Administers budget allocation and evaluates expenditures
• Prepares statistical and narrative reports as required
• Accepts plans/filings, service of notices and other documents required by statutes
• Prepares bid specifications, solicits bids, interviews contractors, opens bids and selects contractors for ordinance codification, and other services/products as needed
• Monitors leases on City-owned property for lease payment activity and insurance coverage compliance, and recommends lease renewals to the Board
• Advises Board of Aldermen regarding parliamentary procedures
• Maintains files for litigation and bankruptcy files involving the City as required.Files proof of claims for the City with bankruptcy court as needed
• Enters and updates minutes, ordinances, resolutions and building permits into computer, Papervision software and hard copy records, including City vital records such as property and contracts records
• Coordinates and oversees various Board and Commission appointments and term expirations for reappointments and prepares agenda items for Board of Aldermen to ratify the Mayor’s appointments and reappointments
• Develops policies and procedures for City Clerk functions
• All other duties as assigned

Minimum Qualifications

• High School Diploma or equivalent
• Extensive experience working in a municipal clerk’s office that provides knowledge, skills and abilities to fulfill the needs of the position
• Must successfully pass a background check and reference checks

Preferred

• 5 years’ experience in municipal clerk’s office
• CMC certification
• Associates degree in business administration, public administration or a related field
• Experience in records management, public administration, or legal compliance

Physical Demands

• Requires the ability to operate a variety of office equipment such as computer, telephone, fax machine, computer printer and photocopier
• Requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry
• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing up to 25 pounds
• Tasks will involve extended periods of time at a keyboard or workstation
• Requires the ability to recognize and identify individual characteristics of shapes and sounds associated with job-related objects, materials and tasks

Work is performed in an office environment and is subject to frequent interruptions; daily interaction with all department teams and the general public. May be exposed to highly stressful situations and individuals who are irate or hostile. Occasional driving is required to attend special meetings at various City facilities, training sites, and public and private events

Pay and Benefits

$53,767 - $82,643 annually, depending on qualifications.Grandview has an excellent benefits package including a 100% City funded L6 LAGERS pension plan (https://www.molagers.org/join-the-lagers-community/), Aetna Health plan, Dental and Vision plans. Employees enjoy 10 paid Holidays as well as 2 Floating Holidays every year! New employees earn two weeks of Paid Time Off during their first year. This position will include an additional 40 hours of personal leave as an exempt employee. Employees also have the option for a Deferred Compensation and discounted fitness membership to a state-of-the-art-community center; tuition assistance program; and employee wellness program.

To Apply

Send cover letter and resume to one of the following (please note position title applying for):

• Online
• E-Mail: jobs@grandview.org
• Fax: 816-763-3902
• Mail to Grandview City Hall, 1200 Main Street, Grandview, MO 64030

Come to Grandview City Hall to complete an application