Salary Range: $84,400 - $98,918

Benefits: This position is benefits eligible. Please view our benefits guide here.

Job Summary:

The Facilities Operations Manager ensures the effective operation of approximately one million square feet of facilities, providing an efficient and safe working environment for employees and visitors. This role involves managing resources, services, and processes to meet the needs of the city. Responsibilities include inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems, and managing the Facilities Services computerized maintenance management system (CMMS), currently Asset Essentials.

Experience, Knowledge, Skills:

Minimum Requirements

• Bachelor’s degree gained through a four-year college/university academic program or specialized technical training of equivalent length.
• Experience with work order database programs, CMMS, and familiarity with rotating equipment and core building systems.
• Proficiency in electro-mechanical systems, building automation systems, and computerized asset management.

Preferred

• Specific facilities management training, courses, and training in Facilities Management best practices.

OR

• A combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job may be considered by the hiring authority.

Knowledge, Skills, and Abilities

• Expertise in using CityWorks, Asset Essentials, Microsoft Office suite, and Oracle.
• Ability to develop and implement operating protocols and procedures.
• Proficiency in training and supporting facilities staff in the use of CMMS.
• Strong communication skills to coordinate with Facilities, purchasing, leadership, employees, and contractors.
• Problem-solving and decision-making skills within defined policies, protocols, and departmental procedures.

Essential Functions:

• Preventive Maintenance Program: Assist in developing, implementing, and managing a facilities maintenance management program, including preventative maintenance and life-cycle requirements, with a goal of reducing building operating costs.
• Budget: Assist in developing, administering, and monitoring the operational budget, and in developing a workflow/approval process for maintenance and repair requisitions, payments, and purchase orders. Provide bi-weekly budget and expenditure reports.
• Support Role: Train and support facilities staff in the use of the AE CMMS, conduct quarterly updates and training, and ensure the facility services division meets SLA and KPI goals.
• CityWorks/Asset Essentials: Ensure preventive and corrective action work orders are translated into Asset Essentials, maintaining timely performance and tracking.
• Access Control: Manage employee access control assets and locations, ensuring systematic management through CMMS.
• Communication: Maintain direct communication with Facilities, purchasing, leadership, employees, and contractors to ensure all work activities are accounted for in the CMMS work order system.
• Development and Population of CMMS: Oversee and coordinate CMMS activities, review and assign work requests, verify asset inventory, create PM tasksheets, and ensure data integrity.
• Develop Operating Protocols and Procedures: Develop SOPs and guidelines for routine activities, perform inventory management, and create a master list of parts and service vendors.
• Facilities Services SharePoint Development: Organize and structure documents per the City's retention policies, update as-built drawings, and digitize blueprints.
• Building and Equipment Inspections: Perform inspections as per CMMS PM work orders, order and track maintenance parts and materials.

Supervisory Responsibilities

• Organize and delegate assignments to team members.
• Hire, train, motivate, and coach employees.
• Evaluate employee performance and set goals.
• Hold employees accountable for assigned tasks and goals.
• Provide timely and constructive feedback and training opportunities.
• Resolve conflicts and complaints.
• Analyze information and processes to develop more effective or efficient processes.
• Establish and achieve business and financial objectives.
• Ensure compliance with safety procedures.

Work Environment and Physical Requirements:

Work Environment

• Light to moderate physical effort including frequent standing or walking, and maintaining arms and hands in the same position for repetitive tasks.
• Frequent work with light objects and light hand tools.
• Frequent contact with employees and the public both in person and on the telephone; 
• Extended periods of time at a fixed work station; 
• Work in commercial buildings, including manufacturing, retail, office or any other non-residential buildings; 
• Work in adverse weather conditions, frequent wet conditions from sprinklers; 
• Occasionally working evenings and weekend events is mandatory; 
• Marginal to moderate hazards that are typically predictable or well protected against.

Physical Requirements

• Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data/figures; transcribing; viewing a computer terminal; extensive reading of printed materials; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices--graphs and gauges; and/or assembly or fabrication of parts at distances close to the eyes. 
• Employee is required to have visual acuity for close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 
• Employee is required to have visual acuity to perform an activity such as: operating machinery where the seeing job is at or within arm's reach and to operate motor vehicles or heavy equipment. 
• Employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures for inspection purposes. 
• Moderate to considerable physical effort that includes working from ladders in awkward positions, frequent use of light or medium weight objects (e.g., 30 lbs) and use of medium weight tools; walking on uneven ground or having to climb, balance, stoop, kneel, crouch, crawl, and reach while performing duties; entering/exiting manholes or vaults; walking near or across rivers and ditches; working in all weather conditions at times of excessive temperatures of heat and extreme cold, working in or near moving traffic with appropriate traffic control set up; 
• The essential functions of this job require frequent balancing, bending/stooping, carrying/lifting light to heavy objects, climbing, fingering, grasping, repetitive motion, hearing, sitting, standing, talking, and walking. Occasionally the employee will be required to pull, push, reach, feel temperature, and kneel.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.