Location : Jacksonville, FL
Job Type: Appointed Employee
Job Number: 2024-05924
Department: FINANCE
Opening Date: 06/07/2024
Closing Date: Continuous
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!

The Information Technology Division is actively seeking a Info Tech Analyst - Senior Project Manager.

Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.
The IT Senior Project Manager (SPM) of the PMO functions as the over-arching person responsible for the direction, coordination, implementation, execution, control, and completion of approved IT projects for the City of Jacksonville. The SPM mentors and assists PM's with projects in order to solidify processes and communication throughout the project lifecycle. The SPM is responsible for professional communication with customers, stakeholders, product, and operations managers as well as senior and executive level management.

The Senior Project Manager is responsible for driving all aspects of multiple, cross-functional projects. The SPM must identify and request the required resources to build a cohesive project team, clarify the goals of each project, and keep all team members focused on the business objectives in order to drive success.

The SPM is responsible for the management of one or more medium to large-sized, moderately to highly complex projects. The SPM has input to the ongoing financial elements including regular financial tracking and reporting to leadership, advising on procurement strategies to minimize expenditures, guarantee optimal pricing, and confirm accurate invoicing. The SPM may be responsible for providing vendor/supplier management on assigned projects ensuring supplier provides the expected services and conforms to the agreed upon deliverables.

The SPM manages various and multiple types of IT projects including and across software development, infrastructure, service delivery, etc. employing the appropriate SDLCs (Waterfall, SCRUM, Agile, etc.) while managing to Project Management Standards.

Once a project is set in motion, individuals are expected to communicate major milestones, identify potential project risks, provide continuing direction to the project team, and conduct regular status meetings to review project activities. Furthermore, they are responsible for managing the prioritization procedures for changing scope (i.e., change management) and project acceptance procedures. Near the end of the project, they obtain formal customer acceptance of the project deliverables to ensure that project efforts meet customer expectations for contracted time, cost, and performance.

Individuals serving in this role require proven skills in managing within a matrix organization. The SPM is responsible for the work output of the team members. This person will collaborate with the appropriate ITD Manager who is directly managing those team members on a regular basis. . They also provide constructive feedback to teams as it pertains to project performance. Lastly, they are expected to provide the highest level of expertise in the application of the tools and techniques of the project management discipline.
Examples of Work

Primary responsibilities include the following:

• Defines and manages IT Project deliverables, dependencies, and critical path items and ensures that projects are executed according to approved schedule, scope, and budget
• Develops and tracks to detailed project plans including schedules, technical and business requirements, cost estimates, resource plans, communication plans, risk mitigation plans, and issue resolution plans.
• Negotiates and communicates project deliverables, scope & expectations, and progress to the business sponsors, and IT senior leadership.
• Meets financial objectives by forecasting and estimating project work efforts; and managing assigned projects through the annual ITD Plan and Budget process.
• Accomplishes human resource objectives by enforcing policies and procedures.
• Provide ongoing contact with clients to ensure satisfaction with assigned resources and project progress.
• Participate in continuous improvement of internal ITD policies, processes, and standard operating procedures.
• Performs other duties as assigned.

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)
Knowledge, Skills and Abilities

• Knowledge of the project management lifecycle.
• Excellent knowledge of Project Management Tools (e.g., Daptiv, MS Project) .
• Working knowledge of SharePoint and / or other content management solutions.
• Ability to handle multiple high-profile projects.
• Ability to schedule, assign, monitor, review and evaluate the work of assigned subordinates.
• Ability to develop and track detailed project plans including schedules, technical and business requirements, cost estimates, resource plans, communication plans, risk mitigation plans, and issue resolution plans.
• Ability to communicate effectively verbally and in writing.
• Ability to research, analyze, plan, document and verify the scope of projects.
• Excellent MS Office Suite skills including Excel, Word, PowerPoint, Visio, Teams.
• Previous experience working for a local or state government agency is highly desired.

Open Requirements/Supplemental Information

• Bachelors' Degree from an accredited institution in Computer Science, MIS, or Business.
  
• Equivalent work experience with a minimum of 5 years of IT work experience.
  
• Three years of experience as a successful project manager managing projects through the entire project lifecycle.

Preferred

• PMP certification or demonstrated work towards recognized curriculum preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at Work history is required for all employment/volunteer work in which qualifications are being based.
REQUIRED DOCUMENTS: The below documents are required with your application.

• Cover Letter
• Resume
• College Transcripts - When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers.To ensure you receive email notifications, be sure to make "" a trusted sender. You may also track the status of your application and see notifications by logging into your account.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:

If a candidate believes he or she was not afforded veteran's preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs
Attention: Veterans' Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email:
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes
• No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes
• No

03

Bachelor's degree in Computer Science, MIS, or Business is required. Do you have a bachelors' degree or higher from an accredited college or university?

• Yes
• No

04

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
05

Do you have a minimum of five (5) years of IT work experience?

• I have 5 years or more.
• I have less than 5 years.
• None of the above.

06

Provide a detailed description (at least 3-4 complete sentences) of your experience.
07

Indicate the organization(s) you worked for where you gained this experience.
08

Do you have a minimum of three (3) years of experience as a successful project manager managing projects through the entire project lifecycle?

• I have 3 years or more .
• I have less than 3 years.
• None of the above.

09

Provide a detailed description (at least 3-4 complete sentences) of your experience.
10

Indicate the organization(s) you worked for where you gained this experience.
11

PMP certification or demonstrated work towards recognized curriculum preferred. Do you possess such certifications?

• Yes
• No

12

Previous experience working for a local or state government agency is highly desired. Do you have this experience?

• Yes
• No

13

Are you proficient in MS Office Suite skills including Excel, Word, PowerPoint, Visio, and Teams?

• I am proficient with all five of the listed applications.
• I am proficient three or four of the listed applications.
• None of the above.

14

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS.Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
• No, I am not claiming veterans preference and this does not apply to me.

15

A cover letter and resume is required. If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

Required Question