Salary: $23.08 Hourly
Location : Lauderhill, FL
Job Type: Full Time
Job Number: 2024-0613
Department: Parks and Recreation New
Opening Date: 06/13/2024
Closing Date: 6/27/2024 6:00 PM Eastern
Description
Under supervision of designated supervisor, the purpose of the position is to provide complex, highly diversified office support for an assigned department. Employees in this classification perform complex and specialized administrative support work. Position is responsible for document management, schedules, meeting minutes, answering inquires, and other office support duties. Performs related work as required.

Examples of Duties
Performs a variety of keyboard tasks from rough drafts, notes and oral instructions, such as forms, composes letters, reports, schedules, manuals, booklets, requisitions, and purchase orders; generate correspondence draft replies based on own research and initiative.
Functions as department receptionist; receives and screens calls and visitors; directs to appropriate entities; answers questions and solves problems.
Attends meetings/conferences; records proceedings; prepares minutes.
Secures details of specialized information, coordinating office work and providing information regarding services and operations of the assigned department or work unit.
Develops, organizes, maintains and improves department filing system; performs sorting, grading, verifying, filing, and/or retrieving department office documentation.
Researches, compiles and assembles a wide variety of information to be used by others based on direction or perceived need; compares data and information as directed.
Prepares, organizes, and maintains department records; establishes new and specialized files according to prescribed methods or perceived need.
Keeps appointment calendar and schedules appointments; makes travel arrangements.
Maintains department supply inventory; orders supplies as needed; monitors budget/prepares purchase orders; maintains petty cash accounts.
Enters a variety of routine, technical, and specialized data into department computer system.
Prepares, sorts, prioritizes, and distributes all incoming and outgoing mail.
Operates a variety of office equipment, such as facsimile machines, typewriters, computer terminals, copy machines.
Assists with budget preparation.
Specific duties for City Clerk:
Notices agenda for commission meetings, legal advertising and bids.
Ability to type 45 words per minute.

Minimum Training and Experience
High school diploma or GED; supplemented by minimum three (3) years previous experience and/or training that includes office administrative support; or an equivalent combination of education, training, and experience.
Special Requirements Valid Florida Drivers License
The following special requirements may be required depending on the department of assignment:
Notary Public License
Ability to obtain with one year of hire.
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.

Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Veteran's Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.

Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Marginal Functions
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
01

Please select your highest level of education. Please note, you must attach a copy of your diploma/transcripts/degree to your application or it may be considered incomplete.

• High school diploma or equivalent
• Associate's degree
• Bachelor's degree
• Master's degree or higher
• None of the above options apply to me

02

Please use the space below to detail what field your degree is in. If you do not have a degree, please write "N/A".
03

How many years of office administrative support experience do you have?

• I have less than one (1) year of office administrative support experience.
• I have one (1) year but less than two (2)years of office administrative support experience.
• I have two (2) years but less than three (3) years of office administrative support experience.
• I have three (3) years but less than four (4) years of office administrative support experience.
• I have four (4) years but less than five (5) years of office administrative support experience.
• I have five (5) or more years of office administrative support experience.
• I do not have any office administrative support experience.

04

Please use the space below to detail your office administrative support experience. Please include the total number years of experience and where you obtained the experience. If you do not have experience, please write "N/A".
05

Do you have a valid Notary Public License?

• Yes
• No, but I will obtain my Notary Public License within one (1) year of hire
• No, and I do not intend to obtain my Notary Public License within one (1) year of hire

06

Are you requesting Veteran's Preference? If you are requesting Veteran's Preference points, please upload a copy of your supporting documentation to the "Attachments" section by selecting '"Add supplemental attachment." Veteran's Preference points will be awarded only if all minimum requirements as listed on the Job Posting are met and supporting documentation is submitted at the time of application.

• No, I am not requesting Veteran's Preference.
• Yes, I am a Disabled Veteran who served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability that is compensable under public laws administered by the Department of Veterans' Affairs (DVA), or am receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Department of Defense (DoD). Please upload (1) DD Form 214 and (2) documentation from DoD or DVA establishing that you have a service-connected disability.
• Yes, I am the spouse of a Veteran who has a total and permanent service-connected disability; or who is missing in action, captured in line of duty by a hostile force, or detained or interned in line of duty by a foreign government or power. Please upload (1) an Award Letter stating that the Veteran is entitled to benefits under Chapter 35 from the VA or the DoD, (2) an identification card issued by the DoD, (3) evidence of marriage to the Veteran, and (4) a statement that you are still married to the Veteran at the time of application.
• Yes, I am a Wartime Veteran, who has served at least one day during that Wartime period as defined in section 1.01(14), F.S., or who has been awarded a campaign or expeditionary medal. Active duty for training shall not be allowed for eligibility under this category. Please upload (1) DD Form 214 confirming service during Wartime period.
• Yes, I am the un-remarried widow or widower of a Veteran who died of a service-connected disability. Please upload (1) documentation from the VA indicating the Veteran's cause of death and (2) evidence of marriage to the Veteran at the time of death.
• Yes, I am the mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the DoD. Please upload (1) documentation from the DoD showing the death of service member while on-duty status under combat-related conditions or the DVA certifying the service-connected death of the Veteran and (2) evidence of marriage or court documents establishing the Guardianship.
• Yes, I am a Veteran as defined in section 1.01(14), F.S. The term "Veteran" is defined as a person who served in the active military, naval, or air service and who was discharged or released therefrom under honorable conditions only or who later received an upgraded discharge under honorable conditions. "Active Duty for Training" does not qualify for VP. Please upload (1) DD Form 214.
• Yes, I am a current member of any reserve component of the United States Armed Forces or The Florida National Guard. Please upload (1) a signed memorandum from their military supervisor confirming their Active status in the Reserves or Guard.

07

On the job posting that you are applying for, the hourly rate is listed as $23.0781. Would you consider this figure pending an in-person interview and successful completion of our pre-employment requirements?

• Yes
• No

08

The schedule for this position is Monday through Thursday, 7:30am to 6:00pm. Do you have any scheduling conflicts that would prevent you from working the required schedule for this position?

• Yes
• No

09

If YES, please specify any exceptions regarding your availability to work the required schedule for this position. If you are able to work the required schedule without any exceptions, please type "N/A."
10

The following is YES or NO question, meaning that it does not require you to specify "with" or "without." Are you able to perform the essential functions of the position with or without a reasonable accommodation?

• Yes
• No

11

What was it about the Administrative Specialist II position in the Parks and Recreation Department at the City of Lauderhill that attracted you to apply?
12

Based on your review of the job description, what is your understanding of the essential functions of the Administrative Specialist II position?
13

Why are you considering leaving your current position? OR (If not currently employed) Why did you leave your most recent position?
Required Question