Salary : $55,099.20 - $75,753.60 Annually
Location : Manassas City Hall, VA
Job Type: Full Time
Job Number: 5510-H3
Department: Human Resources
Opening Date: 06/06/2024
FLSA Status: Non-exempt
Grade: B11
Position Summary
Customer Service. Stewardship. Honesty. Integrity. Respect. Teamwork.
If these core principles resonate with you, you might just be the perfect fit for our Human Resources Administrative Coordinator role at the City of Manassas. If you're someone who thrives on connecting with people, excels in independent work settings, and handles multitasking like a pro in a bustling office environment, we want to hear from you!
Hiring Range: $55,099.20 - $75,753.60
We are on the lookout for an individual to step into the role of a professional administrative wizard. If you're brimming with energy, possess meticulous organization skills , have keen attention to detail , able to manage competing priorities effectively, creativity flowing through your veins, a track record of reliability, along with exceptional interpersonal finesse, then we invite you to join our team! This role offers the chance to be a positive force every day, contributing to a dynamic team that's tackling meaningful challenges and making a difference.
We're seeking an outgoing professional with an exceptional knack for administration and organization. This role will encompass complex administrative tasks that not only supports our Human Resources team, but also supports the needs of our City of Manassas team! Collaboration is the name of the game - we come together to brainstorm solutions and introduce innovative ideas. If you're known for your creative problem-solving skills and bring a background in human resources, we strongly encourage you to apply!
Essential Job Functions
As our HR Administrative Coordinator, you'll be the initial point of contact for the department and the heart of our HR team serving as its ambassador. The selected incumbent will be responsible for creating a clean and welcoming environment, managing incoming inquiries, offering fundamental HR guidance and support to employees, explaining protocols and policies, collecting and recording vital employment-related items, and appropriately escalating matters as needed. Consistent, reliable attendance is crucial as the HR department's "Office Manager." You'll be the department's records custodian , requiring meticulous attention to detail and motivation when performing recordkeeping tasks such as entering employee data, implementing changes in our Munis payroll software , maintaining employee files , handling Form I-9 and E-Verify , creating employee badges , and updating various other information system platforms. This position will coordinate mail distribution, deliveries, and manage office supplies/inventory. In addition, you'll contribute to budget monitoring , invoice processing , and will serve as event planner for City-wide employee training & celebrations.
The successful candidate will exhibit sound judgment in a variety of situations, adeptly handle diverse activities and confidential matters with discretion, and demonstrate robust organizational skills to maintain equilibrium amidst multiple priorities. Proficiency in the Microsoft Office suite, particularly Excel, Word, PowerPoint, and Outlook, is essential. Your voice will be pivotal in driving process enhancements as we continuously explore novel ways to support our most valuable asset - our employees. This position offers an excellent opportunity to gain exposure and build experience across various HR functions.
Minimum Required Qualifications
High School diploma or GED; supplemented by five years of responsible administrative experience in a human resource setting; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Experience and familiarity with MS Outlook, Windows, Word, Excel and PowerPoint is required.
Experience with or ability to maintain public records in compliance with city and state mandates is required.
Knowledge of office management systems and procedures.
Ability to swiftly navigate and prioritize multiple tasks efficiently.
Access database management, prior Tyler Munis and/or local government experience are a plus.
Special Requirements
To apply, complete the City application at
This position will remain open until filled, with initial reviews beginning June 20, 2024.
Elevate your career with us and become a driving force in a role that matters!
The City of Manassas offers a variety of comprehensive benefits packages, participation in the Virginia State Retirement program, generous annual and sick leave and 13 paid holidays for full-time employees! For a full review of the City's benefits plans, please visit our Human Resources website at:
01

How many years of experience do you have working directly in a Human Resources department?

• N/A
• Between 1 and 3
• More than 3, less than 5
• 5 or more

02

How many years of experience do you have handling Office Management related tasks?

• N/A
• Between 1 and 3
• More than 3, less than 5
• 5 or more

03

Do you currently possess an HR Certification?

• Yes
• No

04

If so, which certification to hold?

• PHR
• SHRM-CP
• Other
• N/A

05

Do you have experience running reports and manipulating Excel spreadsheets?

• Yes
• No

06

Do you have experience working with Payroll?

• Yes
• No

07

Do you have experience planning employee events?

• Yes
• No

08

Do you have experience working with Tyler Munis software?

• Yes
• No

Required Question