FULL TIME:
MARTINSVILLE BRANCH ADMINISTRATIVE ASSISTANT :
POSITION SUMMARY
Under the supervision of the Library Director, the Administrative Assistant manages all library bookkeeping, payroll, insurance, and building maintenance responsibilities.
RESPONSIBILITIES AND DUTIES
Keeps accurate and detailed records of expenditures of state, federal, and local funds
Records and reports all library revenue on daily, weekly, and monthly schedules
Supervises building and grounds maintenance
Prepares payroll for library employees
Updates insurance inventory annually
Conducts bidding for building, grounds maintenance, and insurance contracts
Submits bills to library's financial agent for payment
Ensures that janitorial supplies are ordered as needed
Keeps record of staff's annual leave and sick leave
Notifies staff of unscheduled library closings
Acknowledges and maintains memorial donations
Contacts Governing Board members for monthly meetings
Sets up meeting room for Governing Board meeting
Attends conferences and workshops as appropriate
Assists library director with special business projects
Performs other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices/procedures
Business computer skills (including Munis software)
Ability to complete assigned projects in a thorough, accurate, and timely manner
Knowledge of accounting and filing methods
Computer literacy and proficient in Excel
Ability to supervise library employees and contractors
Ability to work independently
Good judgment and sound decision-making skills
Good written and oral communication skills
Patience, tact, and a good sense of humor
Ability to maintain good working relationships with staff/public
EDUCATION AND EXPERIENCE
Minimum two-year business degree
Three years of relevant work experience