CITY OF MILLEDGEVILLE JOB ANNOUNCEMENT

POSITION: CITY CLERK

DEPARTMENT: Executive

CLASSIFICATION: Exempt

SCHEDULE: Full Time 40 Hours per week, Monday-Friday

(Requires after hours meeting attendance)

SALARY: $31.437/hour $72,091.29/year

JOB ANNOUNCEMENT: August 1, 2024 – August 15, 2024

JOB SUMMARY:

Under the direct supervision of the City Manager, this position is responsible for managing the city government’s legislative function and for being the custodian of records for the City of Milledgeville.

MAJOR DUTIES

· Provides clerical and administrative services for Milledgeville City Council and prepares all notices, reports and correspondence prior to each meeting. Prepares agendas, takes, publishes, distributes and files minutes of each meeting; maintains City Seal and receives legal service of papers; maintains and interprets City Charter and Code.

· Attends regular and special Council meetings. Performs an accurate recording of the proceedings and preparation of the minute’s proper legislative terminology, indexing and filing for the public record; distributes information as requested.

· Responsible for maintenance of City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documentation requiring City certification. Catalogs and files all city records.

· Updates city codes and ordinances.

· Responds to request from other departments, government agencies, and the general public.

· Prepares, publishes, and distributes all legal notices as they pertain to Mayor and Council.

· Serves as clerk for the City Council; ensures that elected officials attend mandatory training programs.

· Serves as chief elections officer for the City; duties involve maintaining the City’s election records as required by State law; approving the City’s final voter’s list; and accepting candidates’ qualifying forms for Mayor and Council offices.

· Prepares and types memoranda, correspondence, and reports for the City Manager and Mayor and Council, Prepares resolutions, proclamations and letters for support for various agencies and organizations.

· Coordinates responses to open records requests in compliance with state law.

· Attends training classes and seminars as required.

City Clerk – Page 2

Job Announcement

MINIMUM QUALIFICATIONS:

· Knowledge and level of competency commonly associated with the completion of specialized training in the field of work to competently perform the major duties of the position.

· Associate’s degree or equivalent from two-year college or technical school is required, or equivalent combination of education and experience. Transcripts will need to be provided.

· Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a related field is preferred. Transcripts will need to be provided.

· Intermediate proficiency in Microsoft Office Suite.

· Possess and maintain a valid Certification as Notary Public.

· State certified Municipal Clerk or ability to obtain certification within 18 months of hire.

· Possession of a valid State of Georgia Class C driver’s license.

KNOWLEDGE REQUIRED BY THE POSITION

· Knowledge of public administration.

· Knowledge of city codes, policies, and procedures,

· Knowledge of all parliamentary procedure.

· Knowledge of state and federal laws governing municipal operations.

· Knowledge of or ability to learn the legal requirements related to keeping and preserving Council minutes and all official City records.

· Knowledge of modern office practices, methods, equipment, and standard clerical procedures.

· Ability to obtain city clerk certification.

· Ability to handle confidential matters with discretion.

· Ability to prepare clear and concise reports and maintain minutes and important records.

· Ability to understand and follow oral and written instructions.

· Ability to communicate clearly and effectively, orally and in writing.

(Note: The listed duties are illustrative only and are not intended to describe every function which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Job Type: Full-time

Pay: From $72,091.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Parliamentary Procedures: 3 years (Required)

Ability to Commute:

• Milledgeville, GA 31061 (Required)

Work Location: In person