Primary Purpose:

-Directs, manages, supervises, and coordinates the activities and operations within the

Comptroller’s Office, ensures the goals and objectives are met, provides highly responsible and complex analysis and support.

-Acts as backup for other staff, including Comptroller, when

needed.

-Leads and manages utility billing, accounts payable, and revenue collection across

multiple departments.

-Has considerable latitude for sound, independent judgment, discretion,

and initiative in carrying out daily operations within established guidelines.Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Essential Responsibilities:

-Coordinates and monitors the accounting, disbursement, auditing, and administration of the City's financial operations;

-Develops, recommends, implements and updates procedures to economize operations while increasing productivity;

-Develops, recommends, and implements procedures to increase productivity and efficiency of personnel;

-Independently makes decisions regarding utility bills including but not limited to water shut-offs, granting extensions, crafting payment plans, etc.; develops and manages water shut-off work plan;

-Monitors contracts to ensure compliance;

-Assesses and recommends capital needs based on life-cycle estimates, and maintenance costs;

-Ensures that customer complaints and inquiries are resolved quickly and effectively;

-Recommends and implements effective programs for enhancing the public image of the Comptroller’s Office;

-Promotes excellence in customer service and promotes an excellent public image of the department and City;

-Supervises department staff, gives performance evaluations and progressive discipline, if necessary;

-Prepares complex reports, studies, and correspondence, gives recommendations;

-Implements appropriate correction action;

-Participates in the design and implementation of new computerized accounting systems to improve the effectiveness of financial reporting;

-Provides initial job orientation to subordinates; coaches subordinates to improve current job performance and to develop themselves for promotional opportunities; accomplishes desired results through subordinates; delegates assignments appropriately; and ensures equal opportunities for training;

-Verifies quality of the work product to ensure accuracy of data;

-Communicates regularly with staff and others for the purposes of improving individual/department performance, teamwork and efficiency within the unit and across the agency;

-Collects and completes production of monthly activity reports;

-Assists the Comptroller in the formulation, analysis, and monitoring of the annual budget;

-Ensures the Budget versus Actual expenditure reports appropriately distributed;

-Supports the Comptroller with special projects and acts as a back-up in their absence;

-Reviews each payroll prior to submission, paying special attention to payroll changes

made by staff, to ensure accuracy, timeliness and conformity with company guidelines;

-Monitors and reviews payroll tax deposits, filings and reconciliation;

-Collaborates with Human Resources in the preparation of workers compensation reports for insurance rates;

-Leads all payroll related functions such as assesses and analyzes general ledger accounts for payroll and fringe benefits so that they are properly allocated. Reconciles these accounts;

-Participates in collective bargaining negotiations, including confidential caucuses, makes

recommendations, and develops cost analyses of actual and potential bargaining proposals;

-Handles other duties or special projects as assigned

Minimum Required Skills or Competencies:

-Assist and provide management of comprehensive financial and accounting services department;

-Assist in the planning and direction City's accounting operations;

-Knowledge and experience of all requirements and functions of the Comptroller’s Office;

-Skill in communicating with others, both orally and in writing;

-Ability to create and implement short and long-range plans;

-Ensure the preparation of accurate and timely financial statements, reports and analysis.

-Ability to quickly organize and manage personnel and resources in all situations;

-Ability to interact with City employees, elected officials and the public;

-Ability to develop written standard operating procedures and guidelines;

-Ability to make management decisions quickly, appropriately and effectively;

-Ability to use a computer, calculator, copier, and all other necessary office equipment;

-Knowledge of City government organization, functions, policies, and rules and regulations;

-Select, supervise, train and evaluate staff;

-Participate in the development and administration of goals, objectives and procedures;

-Proficient computer skills including but not limited to Microsoft Office products, ERP systems, utility billing software systems and databases;

-Accurately analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals;

-Work efficiently in a fast-paced work environment subject to occasional interruptions;

-Organize and manage multiple priorities to achieve maximum efficiency and to meet deadlines;

-Demonstrate strong attention to detail;

-Knowledge of accounting competencies in three or more of the following areas:

-Accounts payable/receivable, payroll, asset administration, preparation of financial statements, budgets, or statistical /ratio reporting;

-Bachelor's degree in public administration, accounting, finance, or closely related field from an accredited college or university required. Must have 5 years of progressively responsible work experience in accounting/financial and supervisory experience. Governmental accounting is preferred. Skill set preferred are excellent customer service skills, being team-oriented, and strong work ethic. Knowledge of Tax Increment Financing is a plus.

-Candidates must be creative with a willingness to engage in process improvements and a desire to think about local government service delivery and local government financing in new and innovative ways and continue the City’s path toward the GFOA Budget and CAFR Awards.