Administrative Assistant - Finance

Come join our amazing Finance team and help support the work we do! Oakdale is hiring for a full-time administrative assistant to provide detailed and responsive service to the public in the areas of utility services and general assistance. Additionally, this position will be able to help with ensuring the office has appropriate supplies, files are well organized and complete, and provide periodic assistance to the City Clerk.

Attention to detail, a great attitude, and strong communication skills are essential to be successful in this position. Oakdale offers competitive compensation and benefits and a great work environment. If you are interested in working hard, having fun, and making a difference, then this opportunity may be for you!POSITION SUMMARY
Under general supervision, this administrative assistant position performs customer service, clerical and administrative support work.

JOB DUTIES OR ESSENTIAL FUNCTIONS
The essential functions of the position include, but are not limited to the following:

• Work collaboratively with other staff to provide excellent and responsive public service
• Provide administrative support including ordering and maintaining office supplies, posting notices and assistance with City Hall public access hours, and scheduling and maintaining City Hall conference rooms
• Provide service to all customers in person, over the phone, and remotely
• Provide administrative support such as composing and preparing correspondence, establishing and maintaining files, assisting in preparation of packet materials for city council and other pertinent meetings
• Assist utility customers with move ins/outs, payments, appointments, and service orders.
• Complete daily cash receipting and related reports
• Strong mathematical skills to complete accurate computations
• Serve as backup to City Clerk
• Represent the city in a courteous, responsive, and professional manner in all interactions
• Ability to follow written and verbal instructions
• Ability to communicate clearly, both verbally and in writing
• Working knowledge of Microsoft Office Suite
• Perform other duties as assigned

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.

Education

• High school diploma or GED certificate

Experience

• Two (2) years of experience in customer service, or cash receipting
• Work with specialty software programs

Trainings, Certificates, and Licenses

• None

The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position.

Education

• Associates in Administrative Assistant degree or similar

Experience

• Four (4) or more years of experience in customer service, cash receipting, billing, accounts receivable, or fund accounting

Trainings, Certificates, and Licenses

• Professional certification, training or licenses in office technology such as Microsoft Office Specialist (MOS) certificate, administrative/office support diploma, or office assistant certificate

Salary : $31 - $39