Salary: $31.28 - $38.02 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 061324 HR Specialist
Department: Human Resources & Risk Management
Opening Date: 06/14/2024
Closing Date: 6/28/2024 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: CON
The Position
HUMAN RESOURCES SPECIALIST (Part-Time)
A 9.5% general salary increase will be applied to the current salary listed, effective July 14, 2024.
Join a collaborative team that cares as much about people and public servanthood as you do! The City of Ontario Human Resources / Risk Management Agency is seeking self-driven, motivated and talented human resources and risk management professionals passionate about growing in a professional environment and playing an active role as contributors to the rapid growth and development of the City, while playing a key role in assisting the City to establish its goal in becoming the Premier Community of the Inland Empire.
The Human Resources / Risk Management Agency currently has multiple vacancies for PART-TIME positions for the Human Resources Specialist Classification. The specific area of assignment will vary and be based on the Agency's staffing needs.
Ready to take the next step in your career? The City of Ontario has an exciting opportunity for a part-time Human Resources Specialist. The Human Resources Specialist is an entry-level position within the Human Resources/Risk Management Agency that performs and assists in a variety of administrative and technical duties and responsibilities in support of the City's human resources functions, including recruitment and selection, human resources information systems (HRIS), classification, compensation, employee benefits and wellness programs, leave administration, employee relations, labor relations, and equal employment opportunity; and performs other related work as necessary.
The ideal candidate will possess the following attributes:

• Powerful administrative and technical skills
  
• A willingness to learn and an ability to take initiative in a rapidly moving and growing environment
  
• A team member who can work both independently and collaboratively with a diverse workforce
  
• Exhibit strong research and data gathering, problem solving and critical thinking skills
  
• Customer service mindset & commitment to the community
  
• Five Tool Player- Leader, Thinker, Operator, Communicator, and Public Servant

THE HUMAN RESOURCES/RISK MANAGEMENT AGENCY
As the organizations architect, the Human Resources/Risk Management Agency is a team of dedicated, talented professionals eager to contribute to and support the on-going growth and evolution of the City of Ontario's workforce and community.

• Agency Mission: Build a world class team connecting people to their purpose.
• Vision: To be the premier employer in the Inland Empire while providing proactive service to our community and workforce.
• Core Values: Accountability, Collaboration, Empathy, Equity Diversity & Inclusion, Integrity, and Resiliency
• Expectations: Agility, Continuous Learning, Innovation & Creativity, Leadership, Meaningful Communication, Teamwork, Service Excellence, and Quality Results.
• Strategic Plan: Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment, and retention. Modernize Human Resources/Risk Management policies, processes and systems for operational effectiveness, future flexibility, and enhanced user experience.

This recruitment will result in a part-time eligibility list, which will be used to fill the current part-time vacancies and any future part-time or full-time vacancies within this classification. If opportunities arise, part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans.
Please Note the following procedures will apply:

• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.
  
• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
  
• The hiring department has the discretion to consider internal applicants on the Eligibility list prior to considering all applicants on the Eligibility list.

The City of Ontario
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario's 2024 State of the City video by clicking on the link below as well as other links to learn more about the City.

State of the City The Ontario Plan
Smart Ontario Downtown Ontario
Examples of Essential Functions

The essential functions typically performed by the Human Resources Specialist include the following:

• Respond to inquiries from applicants, candidates, employees, management, outside agencies, and the public regarding specific area(s) of assignment.
• Assist in the research, data compilation, and preparation of reports and spreadsheets related to specific area(s) of assignment.
• Conduct and/or facilitate a variety of routine tasks and ongoing tasks related to assigned area.
• Compile, track, monitor and audit a variety of employment and employee related data, including and not limited to training attendance, employment authorization, licensing requirements and driver safety compliance.
• Organize, review and prepare materials for orientation, training and other related workshops; and assist in the scheduling and coordination with other professional staff.
• Assist in conducting studies and research on a broad range of human resources and risk management topics.
• Participate in a variety of recruitment and selection related activities; develop and implement recruitment plans, job announcements, applicant screening, testing, and interviews.
• Participate in and conduct salary, classification, and fringe benefit surveys; compile and analyze data and make recommendations.
• Respond to employment verifications pertaining to current and past employees.
• Assist in the administration of the City's employee benefits programs; counsel and assist employees; assist in the completion of necessary documentation, troubleshoot employee issues and problems in accordance with applicable laws, personnel rules and regulations, and memorandums of understanding.
• Assist in the auditing and reconciliation of human resources programs in any of the assigned areas.
• Schedule work-related pre-employment medical exams, drug testing, and other related appointments with the City's occupational medical clinic.
• Serve as a primary backup to staff assigned to front desk as well as other clerical and administrative staff as needed.
• Performs other duties as assigned.

Qualification Guidelines

Education
Equivalent to an Associate's Degree in Human Resources, Business Administration, or a closely related field.
Experience One (1) year of administrative or technical support experience in human resources. An equivalent of a Bachelor's degree may be substituted for all but 6 months of the required experience.
Desirable Bachelor's Degree in Human Resources, Business Administration, or a closely related field. Prior experience within recruitment, selection, onboarding or benefits/leave administration in the Public Sector.
Note: All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process or time of promotional appointment will result in disqualification.If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.
Supplemental Information
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Supplemental Questions
To complete your application for this position, you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to ourpage.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here
Employees in this classification are under the Confidential Employees Compensation and Benefits Profile. For a list of benefits for Confidential employees please click here
01

The information on your application and the following supplemental questionnaire will be used in the evaluation of your qualifications. Detailed responses should be provided in order to ensure that your qualifications are properly considered. If the item does not apply, please enter N/A. By continuing you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.

• I understand the above statement.

02

This recruitment will result in a part-time eligibility list, which will be used to fill the current part-time vacancies and any future part-time or full-time vacancies within this classification. If opportunities arise, part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans. By checking the box below, you understand the above statement.

• I understand the above statement.

03

Please indicate your years of administrative or technical support experience in human resources, benefits/leave administration, or closely related field.

• No Experience
• Less than 1 year
• 1 year or more but less than 2 years
• 2 years or more

04

Which of the following best describes your highest level of education?

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree in Human Resources, Business Administration, or a closely related field
• Bachelor's Degree in Human Resources, Business Administration, or a closely related field
• Master's Degree in Human Resources, Business Administration, or a closely related field
• Doctorate's Degree in Human Resources, Business Administration, or a closely related field
• None of the above

05

Do you posses prior experience within recruitment, selection, onboarding or benefits/leave administration in the Public Sector?

• Yes
• No

06

Please describe in detail your previous roles, duties of responsibility, the technical duties you performed in support of human resource or benefits programs. Please include the employer and position held. If no experience please indicate N/A.
07

Please note the number of years of experience associated within the area of recruitment, selection, onboarding or benefits/leave administration. Please describe your role and experience within these areas. If no experience please indicate N/A.
Required Question