ESSENTIAL JOB FUNCTIONS
 
Essential functions are based on city-wide duties and responsibilities. May perform all of some of the essential functions, depending upon work assignment and Department.
 
Develops and implements procedures for contracts management, revenue generating programs, and grants management, including monitoring, reconciling, reporting and invoicing.
 
Assists in development of the budget. Prepares all forms and documentation necessary in the budget process and ensures such tasks are completed within assigned deadlines. Monitors and reports revenue and expenditures.
 
Assists in project management. Monitors and reports project revenues and expenditures. Develops and implements data bases for project management.
 
Develops and implements file management systems.
 
Assigns general ledger account numbers to incoming revenues and prepares journal entries.
 
Maintains administrative aspects of capital improvement projects, including but not limited to purchase orders, charge backs and grant requirements.
 
Coordinates among divisions of assigned Department regarding invoicing, purchasing, budgeting and project management. Streamlines procedures where applicable to reduce duplication and improve coordination.
 
Prepares contract documents, bid documents, grant agreements, interlocal agreements and other documents.
 
Prepares and/or compiles requests for proposals and other documents as required.
 
Responds to inquiries from the public, other agencies, City staff and others.
 
May supervise clerical and administrative staff. Maintains effective workflow for subordinate staff and provides opportunities for cross-training. Responsible for quality control and quality assurance relative to administrative and clerical functions.
 
Maintains supplies and equipment inventory in a cost-effective manner. Performs/supervises some purchasing functions for the department and divisions.
 
Manages supervisor(s) schedule.
 
Uses computer applications extensively such as Microsoft Word, Excel, Access, Power Point and Project. Develops spreadsheets, data bases etc. to streamline work efforts.
 
Researches or assists in researching technical or administrative topics and prepares reports.
 
ADDITIONAL JOB FUNCTIONS
 
Performs other related work as required.
 
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.