Salary : $103,380.00 - $139,020.00 Annually
Location : City of Palm Springs (Airport), CA
Job Type: Full Time - Regular
Job Number: Aviation - 0624
Department: Aviation
Opening Date: 06/13/2024
Closing Date: 6/28/2024 4:00 PM Pacific
Position Summary

This position is a member of the Aviation Department and assists the Palm Springs International Airport by providing highly complex and difficult operational and technical support in the coordination and monitoring of capital improvement projects and a variety of public works programs; oversees, coordinates, and implements assigned projects and activities; coordinates projects and activities with other City divisions, developers, and outside agencies; conducts field inspections of Airport and City facilities and City-maintained areas; provides highly responsible staff assistance to the public works areas of expertise; and performs related work as required.
Examples of Essential and General Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Performs highly complex operational and administrative work involved in the coordination and monitoring of capital improvement projects and a variety of public works programs; oversees, coordinates, and implements assigned projects and activities; coordinates projects and activities with other City divisions, developers, and outside agencies; conducts field inspections of City facilities and City-maintained properties; ensures accuracy, availability of funds, and compliance with City policies, codes, ordinances, and State and Federal Laws.
• Serves as project manager for capital improvement projects, including overseeing and coordinating the activities of consultants during design, bid document and specification preparation, and project implementation; recommends awards of contracts; performs construction management.
• Develops and implements plans; check reviews and inspections of various projects for compliance with City, State and Federal standards; coordinates and participates in project team meetings; monitors progress of projects and disbursements of payments.
• Plans, directs, and coordinates assigned capital improvement project work plans; meets with consultants and staff to identify and resolve problems; coordinates projects and programmatic areas of responsibility; reviews and approves consultant submittals; reviews and evaluates work methods and procedures.
• Assists in the preparation and review of bid documents, requests for proposals, and contracts; assists in the bid process for services and materials related to various projects; participates in the selection of contract services; negotiates contracts Inspects, tracks, and evaluates contractor performance and progress according to industry standards.
• Assists in the preparation and monitoring of department budget, purchasing activities, and yearly revenue projections; recommends expenditure requests for designated programs; monitors and oversees contracts, budgets, and other financial information for programs and department; performs a full range of accounting duties in support of assigned area.
• Prepares and monitors capital improvement project schedules and coordinates implementation of assigned projects through completion.
• Performs inspections during all phases of infrastructure and capital improvement construction projects for conformance with approved plans, specifications, contract provisions, environmental approvals, and safe work practices in accordance with all applicable laws, codes, and regulations.
• Represents the City in negotiating and conferring with consultants, other jurisdictions, external agencies, and others involved in capital improvement project execution.
• Identifies funding sources for future projects; prepares and submits grant applications.
• Evaluates and maintains records on the status of projects; prepares reports and correspondence concerning new or ongoing programs and program effectiveness; prepares statistical reports as needed.
• Assists and participates in the development, updating, and implementation of goals, objectives, policies, priorities, ordinances, rules, and processes for assigned programs and Department; recommends and administers as requested.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of construction project management and capital improvement projects.
• Performs related duties as assigned.

Minimum and Preferred Requirements

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.
Experience:

• Four (4) years of increasingly responsible experience in project management, planning and designing public facilities, and/or involvement in construction management for public projects is required.
• Project management experience in an Aviation or Airline environment is highly preferred.

In addition to the above, the ideal candidate will possess strong knowledge of the principles, practices and theories of coordination and monitoring of capital improvement projects and public works programs and possess the following:

• Key Competencies
  • Contract negotiation
  • Strategy Development
  • Technical Competence
  • Public relations

Core Knowledge, Skills, and Abilities

• Planning and designing, managing, construction, and maintenance requirements of Capital improvement projects
• Capital improvement program budgeting and funding
• Development and administration of public agency contracts
• Modern office technology and computer equipment and applications

Education:
A Bachelor's degree from an accredited college or university with major course work in project management, engineering, construction management for public projects or related field, or any combination of education and expertise that provides equivalent knowledge, skills, and abilities is required.
License/Certificate:

• Possession of, or ability to obtain, a valid California Driver License with a satisfactory driving record required (a driving record may be deemed unsatisfactory for any of the following reasons: three or more moving violations or reportable accident within the last three years; conviction of driving under the influence within the last five years)
• Possession of, or ability to obtain upon appointment, an Airport Security Identification Display Area (SIDA) Badge, which is approved through the Federal Transportation Security Administration (TSA) is required.
• Project Management Certification is preferred.

Special Requirements:

• Must be willing and able to work various hours including early mornings, evenings, weekends, and holidays.
• Incumbent will be enrolled in the California Department of Motor Vehicle (DMV) Pull Notice Program. The DMV Pull Notice Program provides information on the incumbents driving record and driving record status on a periodic basis to the City.
• Must successfully complete a pre-employment background investigation and a physical and drug screen.

WORKING CONDITIONS
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Environmental Conditions :
This position works in a field environment, travel site to site, and shop environment or Aviation environment with exposure to noise, dust, grease, fumes, motorized equipment, inclement weather conditions, and potentially dangerous situations and may work on slippery or uneven surfaces; may be exposed to emergency situations.

Physical Conditions :
Essential and marginal functions may require maintaining physical condition necessary for sitting, walking, or standing for prolonged periods; moderate lifting, carrying, pulling, pushing, kneeling, bending, climbing; operating motorized equipment and vehicles; move and lift up to 25 pounds; communicate in person; driving a vehicle for extended periods.
Application and Exam Information

A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.
Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
For more information on completing your application materials click
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The City of Palm Springs
3200 E Tahquitz Canyon Way
Palm Springs, CA 92262
760-323-8215
The City offers an excellent benefit package and retirement plan through California Public Employees' Retirement System (CalPERS). Retirement formula is based on appointment date and membership status with CalPERS.
Applications must be received by 4:00pm, June 25, 2024, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City of Palm Springs provides a comprehensive benefit program for employees including:

• Medical, Dental, & Vision Insurance
• Retiree Health Savings Plan
• Life Insurance
• Long Term Disability Plan
• Employee paid Supplemental Insurance Programs
• Employee paid Deferred Compensation Program
• Employee Assistance Program
• Tuition Reimbursement Program
• Retirement Plan through California Public Employees' Retirement System (CalPERS)
• Benefit program details vary by work unit and bargaining contracts. Click to view additional information and bargaining unit contracts.
• The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and may be used to further evaluate your experience and education to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included in the Work Experience and Education sections of your application?

• Yes
• No

02

What is your salary expectation?
03

Do you have the required four (4) years of increasingly responsible experience in project management, planning and designing public facilities, and/or involvement in construction management for public projects?

• Yes
• No

04

Please indicate below in which areas you have experience. Check all that apply.

• Project Management
• Planning & Designing Public Facilities
• Construction Management for Public Projects
• Other
• None

05

Please describe your experience in project management, planning and designing public facilities, and/or involvement in construction management for public projects and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".
06

Please indicate the type(s) of public sector agency(s) where you have gained the required project management, planning and designing public facilities, and/or involvement in construction management for public projects experience. Check all that apply.

• City Government
• County Government
• State Government
• School District
• Law Enforcement
• Special District
• Other Public Sector Agency
• I have no public sector experience

07

Which of the core knowledge, skills, and abilities below do you have experience in? Check all that apply.

• Planning Design
• Engineering Design
• Construction of Capital Improvement Projects
• Maintenance of Capital Improvement Projects
• Capital Improvement Project Budgeting
• Capital Improvement Project Funding
• Contract Negotiation
• Development of Public Agency Contacts
• Administration of Public Agency Contracts
• Public Relations
• None

08

Do you have the required Bachelors degree from an accredited college or university with major course work in project management, engineering, construction management for public projects or related field or any combination of education and experience that provides equivalent knowledge, skill, and abilities?

• Yes
• Yes, I have the required experience substitution for the Bachelor's degree
• No

09

Do you have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record?

• Yes, I have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record
• No, but I am able to obtain and have the ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record by the time of appointment
• No

10

Do you possess or have the ability to obtain and maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)?

• Yes, I possess and am able to maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)
• No, but I have the ability to obtain and maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)
• No

11

Do you hold the preferred current Project Management Certification?

• Yes
• No

12

Please list any current certifications you hold that may apply to this position. If none, please indicate "none".
13

Please describe in detail your professional experience managing a project, where you gained that experience, and what was the outcome. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".
14

Do you have the preferred experience in an Aviation or Airline work setting?

• Yes
• No

15

Please describe in detail your professional experience in an Aviation or Airline setting as it relates to the position. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".
16

Please describe your work experience developing communication plans, related project status reports, and providing project activity updates for key stakeholders, and list where you gained this experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".
17

Select one box that identifies your proficiency using Microsoft Excel.

• No Experience
• Basic; data entry; input data to create simple reports; using and creating simple formulas; inserting rows/columns; deletlng rows/columns
• Intermediate; using complex formulas; using macros; creating spreadsheets/worksheets; freezing/unfreezing panes; hiding/unhiding data; etc.
• Advanced; creating macros; creating complex spreadsheets; extracting data from multiple sources and worksheets; creating charts and graphs; etc.

18

Select one box that identifies your proficiency using Microsoft Word.

• No Experience
• Basic: opening, creating, and saving simple documents; using form letters/templates; cutting and pasting; etc.
• Intermediate: creating form letter templates; creating and using styles; cutting and pasting from unlike data sources; mail merge; setting up headers/footers; working with margins; etc.
• Advanced: creating macros; creating multiple section breaks with different page numbers; creating automatic table of contents; creating columns; etc.

19

Select one box that most identifies your proficiency in using Microsoft Outlook.

• No Experience
• Basic: creating Emails, attaching files, making and changing appointments, customizing the ribbon, working with reminders, moving messages between folders, creating signatures, searching for and flagging messages
• Intermediate: previewing attachments, categorizing messages, printing calendars, using quick parts, creating meeting invitations, using the different views, taking meeting notes, inserting online pictures, setting a default signature, using groups
• Advanced: setting up recurring meetings, adding and removing columns, working with notes, working with hyperlinks, creating templates, archiving messages, creating rules, assigning tasks
• Expert: exporting calendars, adding and changing time zones, attaching email messages to other messages, using spelling and grammar check, specifying default fonts, setting delayed delivery options, encrypting messages, using smart lookup feature, setting permissions, creating tasks without opening Outlook

20

Have you attached the required resume to your application?

• Yes
• No

Required Question