41 Accounts Payable Assistant Jobs in Philadelphia, PA
City of Philadelphia is Hiring an Accounts Payable Assistant Near Philadelphia, PA
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
- Impact - The work you do here matters to millions.
- Growth - Philadelphia is growing, why not grow with it?
- Diversity & Inclusion - Find a career in a place where everyone belongs.
- Benefits - We care about your well-being.
- Create and successfully enact new policies.
- Deliver efficient, effective, and responsive public services.
- Implement the mayor’s vision.
- Capital Program Office
- Community Services
- Community Safety
- General Services
- Health and Human Services
- Office of Children and Families
- Office of Transportation and Infrastructure Systems
Essential FunctionsDuties include but are not limited to:
- Assists with processing invoices against purchase orders and encumbrance documents.
- Reviews invoice documentation to ensure invoices are presented accurately, match purchase order documentation or contract documentation, and are checked against available budgets or price lists.
- Maintains balanced and accurate departmental records and ledgers, ensuring proper coding and completeness.
- Verifies data on expenditures and encumbrances by matching documents (such as contract documents, purchase orders, and/or price lists) and contacting approvers, vendors, and/or contractors if necessary.
- Addresses and resolves any account discrepancies or improperly processed documents with the invoice approver.
- Processes approved documents for payments.
- Ensures payments and expenditures are monitored and processed efficiently and accurately.
- Ensures payments are tracked appropriately to facilitate accurate and complete processing and support investigations into status inquiry.
- Ensure proper documentation of accounts payable records.
- Review and process payments for court-appointed vendors.
- Verify validity of court appearances of counsel
- Examine receipts and court orders
- Post accounting data to ledgers, books, registers and journals
- Maintain expenditure and budget control accounts and prepare necessary reports related to accounting status.
- Cross-reference docketing information with vouchers in court information system.
- Research vendor payment information in City of Philadelphia accounting system
- Correspond with court-appointed vendors, judiciary, and other outside agencies
- Complete other clerical functions including copying, filing, and record retention.
Required Competencies, Knowledge, Skills, And AbilitiesIncludes but not limited to
- Must have knowledge in basic bookkeeping principles and practices
- Must have typing and data entry skills, along with proficiency with arithmetic computations
- Ability to learn the accounting procedures of the City as they apply to work assignments
- Strong attention to detail
- Flexibility to both work independently and as part of a team
- Strong working knowledge in Microsoft Office Suite
- Strong communication and time management skills
- Comfort with operating a computer and learning new software
- Ability to maintain professional relationship with vendors, internal staff, and other external stakeholders (including judiciary staff for counsel fee processing).
- Bachelor’s Degree desired, some college work required.
- One year of administrative experience working in an office setting required
- Some accounts payable experience preferred
Additional InformationTO APPLY: Interested candidates must submit a cover letter and resume.Salary Range: $41,000-$45,000
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
- The successful candidate must be a city of Philadelphia resident within six months of hire
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
Job Summary
Full Time
$47k-58k (estimate)
09/01/2024
09/27/2024
PHILA.GOV
<25
The job skills required for Accounts Payable Assistant include Accounts Payable, Accounting, Data Entry, Microsoft Office, Attention to Detail, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Assistant positions, which can be used as a reference in future career path planning. As an Accounts Payable Assistant, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Assistant. You can explore the career advancement for an Accounts Payable Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Assistant job description and responsibilities
Reviews purchase orders, statements, and invoices to verify amounts owed.
05/02/2022: Salem, OR
Accounts Payable Assistant maintains and reconciles accounts payable ledger.
02/15/2022: Fort Myers, FL
Responds to vendor inquiries and resolves any discrepancies in billings and payments.
03/03/2022: Albuquerque, NM
Accounts Payable Assistant may process requests for employee expense reimbursements.
02/27/2022: Lebanon, PA
An Accounts Payable Assistant prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies.
03/10/2022: Brockton, MA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Assistant jobs
Accounts Payable process starts with Purchasing and ends payments to Vendors.
02/24/2022: Elyria, OH
Knowledge of regulatory standards.
03/30/2022: Queens Village, NY
The backbone of the bookkeeping operation of any organization, an accounts officer knows where every penny goes.
04/25/2022: Harlingen, TX
Proven working experience as Accounts Payable Clerk is a plus.
04/22/2022: San Diego, CA
A Accounts Payable Assistant needs to fulfill several duties and responsibilities proficiently to excel at their work.
03/11/2022: Kansas City, KS
Step 3: View the best colleges and universities for Accounts Payable Assistant.
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