11 Administrative Specialist Jobs in Raleigh, NC
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City of Raleigh Municipal Government is Hiring an Administrative Specialist Near Raleigh, NC
The Administrative Specialist position functions as the primary clerical staff member serving the Sewer Maintenance Division which houses roughly one-hundred and twenty-five full time employees tasked with the operation and maintenance of the City of Raleigh sanitary sewer system. Staff assigned to this role assist with processing personnel actions, personnel records management, filing accident/injury reports, general data entry, coordinating mail and other correspondence, typing documents of varying complexity, maintaining and updating spreadsheets, ordering and maintaining supplies, and various levels of customer support both internal and external to the Division.
Scheduled working hours are Monday to Friday, 7:30 AM to 4:00PM. This position will report to the Lake Woodard Field Operations Annex, located at 3324 Lake Woodard Dr, Raleigh, NC 27604.
The benefits of being a City of Raleigh Administrative Specialist:
- Opportunity to take advantage of Raleigh Water’s robust Training and Development Program which offers numerous educational opportunities focused on professional development.
- Ability to participate in an ISO 14001:2015 certified Environmental Management System which affords improved communication and staff training efficiencies.
- Provides administrative support to 125 full time employees.
- Work under the direct guidance and oversight of the Division’s Utilities Coordinator in fulfillment of administrative duties. This position reports directly to an Assistant Division Manager.
- Assists with coordination between the Sewer Maintenance Division and the City of Raleigh Human Resources Department.
- Processes Peoplesoft related transactions including procurement card transactions, vouchers, travel authorizations, expense reports, etc.
- Provides support and coordination for meetings, special events, and work-related travel.
- Procures and receipts goods and services for the Division.
- Processes personnel action forms related to new hires, promotions, demotions, transfers, terminations, disciplinary actions, worker’s compensation,
- Assists the Division’s utilities Coordinator with disseminating pertinent Departmental administrative information regarding requirements and updated processes/procedures.
- Assists with creation of vacant position advertisements, scheduling job interviews, submittal of candidate selections, and other functions related to the hiring process.
- Manages electronic personnel files.
- Assists with facilitation of annual Division budget preparation and regular oversight of finalized budget throughout the fiscal year.
- Tracks and maintains budget reports and reviews operating expenses.
- Reviews and approves monthly expenses.
- Researches and solves account and purchasing issues.
- Performs other duties of a similar nature and level as assigned.
- Will be required to attend off site meetings and assignments at various Raleigh Water or City of Raleigh owned facilities.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Licensing/CertificationsDepending On Assignment, Some Positions May Require
- Notary Public designation.
- Standard practices, methods and materials of assigned work.
- Business math concepts.
- Filing and record-keeping principles.
- Occupational hazards and applicable safety principles and practices.
- Uses and properties of supplies and equipment.
- Applicable federal, state and local laws, codes, regulations (based on assignment).
- Customer service principles.
- Specialized equipment relevant to area of assignment.
- Modern office technology.
- Composing and maintaining basic original documents including reports, presentations, and correspondence.
- Performing basic original research, compiling and assembling data.
- Organizing tasks, meeting deadlines and prioritizing competing demands.
- Following directions and meeting standards.
- Providing attention to detail in assignments.
- Proofreading and error correction.
- Business math computations.
- Exercising confidentiality.
- Organizing and maintaining records and files.
- Maintaining and updating data and documentation.
- Comprehending reference books and manuals.
- Operating assigned tools and equipment.
- Scheduling meetings, determining basic meeting needs and making required arrangements.
- Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
- Providing customer service.
- Utilizing a computer and relevant software applications.
- Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.
Working ConditionsWork is routinely performed in an indoor, office environment.
NoteThis job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.
Job Summary
Full Time
$59k-73k (estimate)
06/24/2024
06/26/2024
raleighnc.gov
Raleigh, NC
1,000 - 3,000
Related Companies
The job skills required for Administrative Specialist include Customer Service, Administrative Support, Scheduling, Attention to Detail, Data Entry, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
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