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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

The Department of Housing & Community Development is currently seeking a highly motivated candidate for the position of Executive Assistant. The primary purpose of this position is to serve as the Housing and Community Director’s administrative assistant, responsible for a myriad of critical administrative tasks in support of the day-to-day operations of the Director’s Office and the department. Additionally, this position will provide administrative support to senior managers who report to the Director.
The incumbent will manage a very active calendar; research and prepare required materials for meetings and conferences; ensuring that the Director and Senior Managers have adequate time to review such documents and be able to modify, if necessary. Also prepares various types of presentations using electronic and print media, specifically in developing MS PowerPoint presentations, etc. Performs a broad range of administrative support tasks and serves as administrative liaison with internal staff and external stakeholders, including city, county, and state officials. Assists with the preparation and monitoring of office budget and expenditures, implementing appropriate financial controls, as well as prepares financial reconciliations for the departmental P-card. Must have excellent written and oral communication skills.

Duties include but are not limited to

• Conducting research and collecting data and providing professional analysis of programs and/or projects.
• Providing office management and administrative functions in a fast paced environment, as well as assesses and devises office protocols to enhance office operations.
• Presenting information and responding to requests from HCD sub-recipients and the general public.
• Preparing, writing, and updating various reports, forecasts, analyses, and other documentation, as needed.
• Supporting and working closely with others to ensure accuracy of information, serving as liaison to external departments, housing clients, and other constituents.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Two years of advanced administrative support, customer service, and paraprofessional analytical work
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• None required

• Bachelor's degree in business/public administration or field related to assignment
• Three year supporting top executives

• Proficient in software such as Microsoft Office Suite, RAPIDS, OnBase, etc.
• General knowledge of mathematics and accounting principles
• Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums
• General knowledge of City rules, legal codes, and court procedures
• Excellent grasp of the English language and grammar

• Analyzing and aggregating data for complex issues
• Preparing documents for workshops, conferences, and meetings
• Customer service
• Organizing files in a clear manner
• Coordinating and managing multiple schedules at once
• Oral and written communication
• Reconciling payment discrepancies

• Research information
• Think critically to solve problems
• Work independently
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Multi-task

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with hands and fingers, talk, hear, see, and use repetitive motions; frequently reach, balance, and stand; and occasionally stoop, crouch, walk, lift, feel, pull, grasp, and climb. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects), but may differ based on area of focus. The working conditions may contain environmental hazards, depending on area of focus.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 or by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans-We are an Official V3 Certified Company.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".
The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.