23 Administrative Assistant (City Clerk) Jobs in San Marcos, TX
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Texas Department of Families and Protective Services
San Marcos, TX | Full Time
$43k-55k (estimate)
4 Days Ago
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GameDay Men's Health San Marcos
San Marcos, TX | Full Time | Part Time
$35k-45k (estimate)
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San Marcos Consolidated Independent School...
San Marcos, TX | Full Time
$40k-50k (estimate)
0 Months Ago
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Administrative Assistant (City Clerk)
$42k-53k (estimate)
Full Time | Consumer Services
3 Weeks Ago
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City of San Marcos is Hiring an Administrative Assistant (City Clerk) Near San Marcos, TX
Job Summary JOB SUMMARY Coordinates clerical activities and provides administrative support for area of assignment; prepares correspondence and other types of documentation; maintains departmental records, files, and databases; conducts routine purchasing and accounting tasks; provides customer service to the public; and performs other related duties.
Essential Functions And Decision Making 2. Conducts a variety of routine purchasing and accounting tasks: 3. Miscellaneous: 4. Perform any other related duties as required or assigned.
JOB DIMENSIONS
The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.
View our Bene fits Guide. BenefitsRetirement
Essential Functions And Decision Making 2. Conducts a variety of routine purchasing and accounting tasks: 3. Miscellaneous: 4. Perform any other related duties as required or assigned.
- Performs a variety of administrative duties in support of departmental operations:
- Answers and directs incoming calls to appropriate department and/or individual; documents and distributes phone messages.
- Responds to various types of inquiries regarding departmental operations, services, policies, and procedures.
- Greets and assists the public; directs visitors to appropriate locations.
- Provides administrative support to assigned personnel.
- Maintains assigned calendars; schedules meetings and appointments; registers staff for conferences and seminars.
- Plans and organizes meetings, workshops, and/or other events.
- Prepares and posts meeting agendas; assembles meeting packets and materials; attends meetings; prepares/distributes meeting minutes to include City Council Meetings and Boards and Commissions Meetings.
- Creates and/or prepares correspondence, forms, files, labels, and/or other types of documentation; performs data entry.
- Copies, faxes, files, scan, and/or notarizes documents.
- Updates and maintains departmental records, files, databases, spreadsheets, and/or website pages.
- Processes, sorts, logs, and distributes departmental mail.
- Coordinates the purchase of departmental supplies; monitors and maintains supply inventories.
- Prepares purchase requisitions and check requests.
- Reconciles P-card statements and/or assigned accounts.
- Processes vendor invoices for payment.
- Maintains financial records for area of assignment.
- Processes and submits timesheets to Finance Department.
- Monitors and maintains office equipment (cameras, computers, cell phones, software, printers, scanners, etc.), stocks paper and toner.
- Attends meetings, training sessions, and/or workshops.
- Performs other routine and/or specialized duties relative to area of assignment as required.
- High School Diploma or equivalent is required; College degree preferred
- Two (2) years customer service and administrative support is required.
- Bilingual (preferred, but not required)
- Exceptional written and oral communication skills
- Ability to navigate the City’s website and perform updates and edits; training will be provided.
- Must possess a valid Driver’s License with an acceptable driving record.
- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business or Public Administration, or in a field related to the job.
- Previous municipal government experience is a plus.
JOB DIMENSIONS
- Organizes work well by assessing and prioritizing multiple tasks, projects and demands
- Ability to handle confidential information in a responsible manner.
- Must be able to maintain a professional and positive working relationship with City departments and personnel, outside agencies, vendors, the general public, and those from different cultural backgrounds.
- Ability to attend conferences/trainings with possibility of overnight stay.
- Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions, and agencies
- Adept to problem-solving and conflict management
The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.
View our Bene fits Guide. BenefitsRetirement
- Texas MunicipalRetirement System (TMRS)
- Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA
- Employee Assistance Program
- Vacation
- Sick Leave
- Holidays
- Activity Center Membership
- Direct Deposit
Job Summary
JOB TYPE
Full Time
INDUSTRY
Consumer Services
SALARY
$42k-53k (estimate)
POST DATE
05/31/2024
EXPIRATION DATE
06/17/2024
WEBSITE
sanmarcostx.gov
HEADQUARTERS
SAN MARCOS, TX
SIZE
500 - 1,000
TYPE
Private
CEO
DEBBIE DIETZ
REVENUE
<$5M
INDUSTRY
Consumer Services
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