Location:
City of Seguin ADMINISTRATIVE TECHNICIAN – WATER CORPORATION (PT)
SUMMARY OF POSITION:
Performs general clerical duties for the department including typing correspondence, ordering supplies, and keeping inventory of supplies.
EXAMPLES OF WORK:
Essential Duties*

• Performs direct secretarial support services for the department;
• Prepares purchases and/or expense vouchers; orders and keeps current inventory of supplies;
• Establishes and maintains manual and/or computerized office files and records; may be responsible for sensitive or confidential files;
• Maintains data collection system;
• Types reports, memos, and correspondence;
• Composes routine written reports, memos, correspondence, forms and/or news releases;
• Facilitates inter-departmental communication as necessary;
• Proofreads and edits manuals, newsletters, brochures, fliers, technical reports, proclamations, contracts, correspondence, etc.;
• Uses personal computer, word processor, and/or terminal which accesses mainframe computer to prepare, develop, and/or maintain forms, rosters, mailing lists, mail outs, reports, letters, memos, manuals, documents, grant applications, contracts, budgets, brochures, fliers, etc.;
• Performs receptionist duties, including greeting the public, answering the telephone, taking messages, and providing information;
• Assists Office Administrator prepare and make arrangements for celebrations, open houses, meetings, etc.;
• Opens, logs, and distributes incoming mail;
• Uses copy machine and/or postage meter;
• Assists the Office Administrator with payroll functions.

Other Important Duties*

• Performs such other duties as may be assigned.

ACCEPTABLE EXPERIENCE AND TRAINING:
High school graduation, or its equivalent, plus three years of increasingly responsible secretarial and clerical experience, including at least one year of experience specifically related to department assigned;
or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
CERTIFICATES AND LICENSES REQUIRED:
Valid Texas Driver’s License. Certification as a Notary Public desirable.