1 Fleet Asset & Inventory Specialist Job in Shawnee, KS
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Fleet Asset & Inventory Specialist
$40k-50k (estimate)
Full Time
2 Months Ago
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City of Shawnee, KS is Hiring a Fleet Asset & Inventory Specialist Near Shawnee, KS
Job Details
DescriptionThis position oversees the Fleet Asset and Inventory Management Program within Public Works, including establishing inventory levels, maintaining accurate inventory counts, and handling all aspects of the supply chain process. This position researches vendors and suppliers, purchases goods in accordance with City policies, receives and distributes purchased goods, administers warranty claims and/or product returns, and processes related invoices. Comfortability with technology is key, as this position plays a leading role in the administration of assigned software systems, assisting in administering bids and purchase orders, preparing reports and recording data utilizing management software, and overseeing the operation and compliance of the citywide fuel sites and fuel management system.
In addition to a competitive salary and comprehensive benefits package, this position is also eligible for the following supplemental benefits:
Technology and Administration. Serves as a key point person in the administration of assigned software systems. Uses assigned software to record orders, inventory levels, received and issued goods, and other inventory control activities. Assists software vendor with system upgrades, maintenance, training and workflow processes. Prepares standard and non-standard reports utilizing data from assigned software such as product evaluations, usage volumes, pricing trends and turnover rates. Performs research and provides data and support for the department's performance measurement and bench marking programs.
Purchasing, Billing and Invoice Reconciliation. Administers the ordering and invoice payment process by preparing purchase order requisitions, making purchases, and receiving and distributing vendor payments. Assists in the administration of formal bid processes and budget forecasting. Participates in bid award recommendations and assists in the preparation of select service agreements. Performs return orders and warranty claims. Packages items for shipment and tracks the status of returned items and warranty claims to ensure proper credit has been received. Reconciles payment actions on returned goods, warranty claims and unidentifiable invoices.
Vendor Research and Communication. Stays familiar with industry suppliers and vendors of commonly purchased goods. Obtains product specification needs and researches product availability. Communicates with vendors and internal customers regarding the determination of product availability, solicitation of bids/quotes, order status and delivery schedules. Negotiates prices and mediates product discrepancies with vendors.
Facilities Communication. Periodically inspects additional PW maintenance facilities. May serve as a central contact and communicator to assist the facilities department on internal or outside contractor coordination in regard to building maintenance needs.
Fuel Tracking. Oversees the city fuel sites. Assists in the bidding and procurement of vehicle and Public Works Maintenance facility fuels. Monitors fuel storage levels and coordinates with vendors to maintain adequate supply and fuel types. Collects system readings, maintains test records and coordinates with vendors to resolve system problems and/or fuel supply quality problems.
Registration, Permits and Compliance. Assists in environmental compliance activities as assigned. Ensures city fuel sites and supplies meet any KDHE regulatory compliance. Maintain an industry working knowledge of how safety information can be obtained for chemical and material supplies purchased, stored or used within the Maintenance Division.
Emergency Operations. Responds for snow removal and ice control operations as well as other emergency operations during off-duty times and during regular work hours when necessary to mitigate the emergency. Response includes both office and field duties.
Other Duties. Performs other related duties as requested or assigned.
Minimum QualificationsThis position is part of a career development track which includes a I, II and Senior level, depending on qualifications. The hiring range for this full-time, non-exempt position begins at $22-$28 per hour, DOQ. The full salary range for an individual in the Senior level position includes a salary up to $35.50 per hour.
Work ScheduleThis position generally requires eight hour days, Monday through Friday (excluding holidays). This position may require off-duty hours for snow and ice removal, ice control operations, and other emergency situations. Emergency response shifts begin upon call-in and can occur anytime, day or night, seven days per week including holidays.
Additional StatementsThe above statements are intended to describe the general nature and level of the work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. The City of Shawnee reserves the right to amend and change responsibilities of job descriptions to meet business and organizational needs as necessary. The job description is not a contract or guarantee of employment.
The City of Shawnee complies with federal and state equal opportunity laws. It is the City's policy to provide an equal employment opportunity for all qualified employees and applicants for employment without regard to ancestry, race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability, socioeconomic status, genetic information, citizenship, veteran status or familial status, or any other basis protected by state or federal law, in regard to hire, training, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. If reasonable accommodation is necessary to apply or further information if needed, please contact Human Resources at (913) 742-6253.
DescriptionThis position oversees the Fleet Asset and Inventory Management Program within Public Works, including establishing inventory levels, maintaining accurate inventory counts, and handling all aspects of the supply chain process. This position researches vendors and suppliers, purchases goods in accordance with City policies, receives and distributes purchased goods, administers warranty claims and/or product returns, and processes related invoices. Comfortability with technology is key, as this position plays a leading role in the administration of assigned software systems, assisting in administering bids and purchase orders, preparing reports and recording data utilizing management software, and overseeing the operation and compliance of the citywide fuel sites and fuel management system.
In addition to a competitive salary and comprehensive benefits package, this position is also eligible for the following supplemental benefits:
- Cell Phone Allowance - $31 per pay period
- All uniform clothing provide, including a $350 annual jeans allowance
- Personal Protective Equipment - City issued as needed
- Summer alternate schedule options (i.e 4/10s)
- Paid training and tuition reimbursement
Technology and Administration. Serves as a key point person in the administration of assigned software systems. Uses assigned software to record orders, inventory levels, received and issued goods, and other inventory control activities. Assists software vendor with system upgrades, maintenance, training and workflow processes. Prepares standard and non-standard reports utilizing data from assigned software such as product evaluations, usage volumes, pricing trends and turnover rates. Performs research and provides data and support for the department's performance measurement and bench marking programs.
Purchasing, Billing and Invoice Reconciliation. Administers the ordering and invoice payment process by preparing purchase order requisitions, making purchases, and receiving and distributing vendor payments. Assists in the administration of formal bid processes and budget forecasting. Participates in bid award recommendations and assists in the preparation of select service agreements. Performs return orders and warranty claims. Packages items for shipment and tracks the status of returned items and warranty claims to ensure proper credit has been received. Reconciles payment actions on returned goods, warranty claims and unidentifiable invoices.
Vendor Research and Communication. Stays familiar with industry suppliers and vendors of commonly purchased goods. Obtains product specification needs and researches product availability. Communicates with vendors and internal customers regarding the determination of product availability, solicitation of bids/quotes, order status and delivery schedules. Negotiates prices and mediates product discrepancies with vendors.
Facilities Communication. Periodically inspects additional PW maintenance facilities. May serve as a central contact and communicator to assist the facilities department on internal or outside contractor coordination in regard to building maintenance needs.
Fuel Tracking. Oversees the city fuel sites. Assists in the bidding and procurement of vehicle and Public Works Maintenance facility fuels. Monitors fuel storage levels and coordinates with vendors to maintain adequate supply and fuel types. Collects system readings, maintains test records and coordinates with vendors to resolve system problems and/or fuel supply quality problems.
Registration, Permits and Compliance. Assists in environmental compliance activities as assigned. Ensures city fuel sites and supplies meet any KDHE regulatory compliance. Maintain an industry working knowledge of how safety information can be obtained for chemical and material supplies purchased, stored or used within the Maintenance Division.
Emergency Operations. Responds for snow removal and ice control operations as well as other emergency operations during off-duty times and during regular work hours when necessary to mitigate the emergency. Response includes both office and field duties.
Other Duties. Performs other related duties as requested or assigned.
Minimum QualificationsThis position is part of a career development track which includes a I, II and Senior level, depending on qualifications. The hiring range for this full-time, non-exempt position begins at $22-$28 per hour, DOQ. The full salary range for an individual in the Senior level position includes a salary up to $35.50 per hour.
- A High School Diploma or the equivalent
- Four to Seven years of experience working with auto parts, inventory, bookkeeping, accounting, or related work experience
- Commercial Driver's License (CDL) Class A with air brakes and tanker vehicle endorsements, or the ability to obtain within 180 days of employment
- KDHE required underground storage tank Class A/B operators license or the ability to obtain within 90 days of employment
- Forklift operators certification, or the ability to obtain within one year of employment
- ASE certifications, inventory management certifications, and/or asset software experience is preferred
Work ScheduleThis position generally requires eight hour days, Monday through Friday (excluding holidays). This position may require off-duty hours for snow and ice removal, ice control operations, and other emergency situations. Emergency response shifts begin upon call-in and can occur anytime, day or night, seven days per week including holidays.
Additional StatementsThe above statements are intended to describe the general nature and level of the work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. The City of Shawnee reserves the right to amend and change responsibilities of job descriptions to meet business and organizational needs as necessary. The job description is not a contract or guarantee of employment.
The City of Shawnee complies with federal and state equal opportunity laws. It is the City's policy to provide an equal employment opportunity for all qualified employees and applicants for employment without regard to ancestry, race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability, socioeconomic status, genetic information, citizenship, veteran status or familial status, or any other basis protected by state or federal law, in regard to hire, training, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. If reasonable accommodation is necessary to apply or further information if needed, please contact Human Resources at (913) 742-6253.
Job Summary
JOB TYPE
Full Time
SALARY
$40k-50k (estimate)
POST DATE
07/14/2024
EXPIRATION DATE
08/11/2024
WEBSITE
cityofshawnee.org
HEADQUARTERS
Shawnee, KS
SIZE
200 - 500
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