What are the responsibilities and job description for the NB-FT-Administrative Assistant I-Park Maint forestry position at City of South Bend?
Salary: $45,985
POSITION SUMMARY:
Provide high-level support to the Division of Facilities & Grounds Forestry regarding office management, customer service, and best industry practices and opportunities.
As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety.
SUPERVISION EXERCISED:
Not applicable
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serves as a representative of the City of South Venues Parks and Arts Department, demonstrating a positive attitude and progressive actions by displaying professionalism, courtesy, and appropriate tact and discretion in all interactions with the other employees and the public.
- Answers telephones, entering all calls into call management/work orders system
- Handles correspondence for Urban Forester.
- Makes inquiries, edits, and updates files.
- Records daily/monthly statistics.
- Assists with completing purchase orders and gold claims following the City's policies.
- Records all payments, receipts, and income.
- Handles filing of extensive paperwork and records
- Address questions from the public and 311 operators and guide Facilities & Grounds forestry employees regarding administrative issues.
- Handle all related secretarial duties, including coordinating with 311 and other departments.
- Prepare and maintain multiple worksheets and reports for monthly reporting.
- Schedule meetings and set reminders for Forestry meetings.
- Contact and follow up on other tasks assigned to IT and Analytics to maintain Facilities & Grounds Forestry computers and multi-function office equipment.
- Maintain and research continued education opportunities and new performance improvement methods.
- Call underground utilities at 811
- Other tasks as assigned.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
- Perform other duties and assume other responsibilities as apparent or as assigned.
Salary : $45,985
