NB-PT-Administrative Assistant-Common Council

POSITION SUMMARY:

The Part-time Administrative Assistant provides administrative support to the Common Council, Council Attorney while exercising a high degree of discretion and confidentially.

SCHEDULE:

Varied schedule-Remote Work is optional, up to 40 hours per week. Schedule may vary based on operational needs.

PAY RATE:

$55,000-$58,000 (Non-Exempt)

SUPERVISION EXERCISED:

Not applicable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list represents the types of duties required by the position. Other duties may be assigned as

reasonably expected.

• Attends all Common Council and Committee meetings, on and off-site, ensuring consistent format and accuracy of content.

• Maintains a high level of confidentiality.

• Scheduler of all Common Council Committee meetings (on and off-site) and events.

• Provides administrative support for the City Council and Council Attorney, including composing correspondence, preparing reports and presentations, drafting of legal documents, etc.

• Manages all Common Council social media content.

• Answers the Common Council phone lines and CCouncil email.

• Creates correspondence requested by the Common Council into Laserfiche computer software program.

• Provides additional support and assistance in the efficient and effective delivery of city services through the council offices.

• Assists with the Youth Council Advisory program management and programing planning/logistics.

• Maintains the Council website.

• Completes special projects and duties assigned by the Common Council.

• Provides technical support to Council Members as needed.

NON-ESSENTIAL/MARGINAL FUNCTIONS:

• Answers phones and performs other duties as required.

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• Associates degree, paralegal certificate/training program, or equivalent education and experience required.

• At least two years? legal, paralegal, writing or editing experience required.