Salary: $7,898.30 - $10,141.60 Monthly
Location : City of Stockton, CA
Job Type: At-Will
Job Number: 0624-06885
Department: Information Technology
Division: ERP (5121)
Opening Date: 06/09/2024
Closing Date: 6/23/2024 5:30 PM Pacific
DEFINITION
LIMITED-TERM MANAGEMENT OPPORTUNITY
SALARY RANGE:
MONTHLY: $7,898.30 - $8,303.64 - $8,729.66 - $9,176.36 - $9,646.18 - $10,141.60
ANNUAL: $94,779.60 - $99,643.68 - $104,755.92 - $110,116.32 - $115,754.16 - $121,699.20
FUTURE SALARY INCREASES:

• Effective July 1, 2024, 3% Cost of Living Adjustment
• Effective July 1, 2025, 3% Cost of Living Adjustment

INCENTIVES FOR NEW EMPLOYEES:

• Sign on Bonus - $2,000
• 40 hours of sick leave for immediate use

FUTURE INCENTIVES FOR ALL EMPLOYEES:

• Employees employed as of July 1, 2024 will receive a $2,000 lump sum
• Employees employed as of July 1, 2025 will receive a $2,000 lump sum

FLSA STATUS: Exempt
TENTATIVE INTERVIEW DATE: To be determined by the hiring department
The Enterprise Resources Planning (ERP) team supports the City's ERP system implementation, performance, and overall strategic initiatives. Reporting directly to the ERP Director, the ERP Program Manager III will work closely with the business to manage upgrades and performance for the ERP Systems, which consists of Human Capital Management, Payroll, Time, and Attendance Modules. The ERP Program Manager III practices critical thinking to collect and organize facts and data to define problems that leads to effective solutions.
The ERP Program Manager III will perform a series of duties including but not limited to project planning to establish a project plan including milestones to achieve the project plan within time and budget; provide leadership for the assigned cross-functional team to lead the ERP Program from initiation to execution; monitor and track program progress consisting of process changes, issues, risks, decisions and articulate verbally and in writing how changes result in cost savings, increased productivity, or other performance indicators; communicate effectively with a wide range of people and learning styles and to explain complex processes in simple terms along with strong interpersonal skills to motivate and support staff through challenges as well as understand Change Management principles.
The ideal candidate will have an innate curiosity about how things work and an ability to see how business practices can be improved. They are self-starter and take accountability for their work. They will have experience in identifying and analyzing business processes to develop process improvements that drive efficiency and save time, money, and effort for the organization. Highly desirable if the candidate has experience and knowledge of Project Management Methodology and ERP system for Human Capital Management, Payroll, Time, and Attendance.
The Program Manager III is a position established for the ERP project and is limited to the assignment duration, estimated to be two (2) to three (3) years. During that time frame, however, the successful incumbent is expected to gain invaluable knowledge, experience, and visibility that will likely be a tremendous benefit for career advancement. The position is an exciting and highly visible role in carrying one of the City's key strategic initiatives.
The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off.
This is an At-Will (unclassified/unrepresented) position. Only those applicants who best fit the needs of the City will be referred to the hiring department. Applicants who fail to fully complete the online application/supplemental questionnaire or provide the required documentation will be subject to rejection.
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting. Additionally, this position is onsite at the City of Stockton. The candidate must be able to report onsite on a full time basis.
Under administrative direction, performs a variety of professional level duties and responsibilities for implementation of Citywide strategic programs, including operational and/or other complex analyses; performs related duties as assigned.
CLASS CHARACTERISTICS
Incumbents in this management level classification are responsible, in addition to the above, for directing and managing compliance by departments with the policies and procedures of the program(s) under the supervision of this class. Work is done under the direct authority of the City Manager or departmental senior management due to the critical nature of the policies and programs. Assignments allow for a high degree of autonomy and administrative decision making in their execution. This class is distinguished from the general administrative support classes in that the duties relate specifically to administration of specialized programs.
PRINCIPAL DUTIES (Illustrative Only)

1. Plans, organizes, directs, and controls programs and projects with Citywide implications; provides expert professional assistance to City management staff.
   
2. Reviews and enforces administrative policies, procedures, and operations; ensures that internal and externally imposed program requirements are met.
   
3. Develops and directs the implementation of goals, objectives, and work standards.
   
4. Supervises staff, planning, assigning, reviewing, and evaluating work; participates in the selection of staff and provides for their training and professional development.
   
5. Provides staff leadership and technical assistance to task forces, citizen advisory committees, commissions, or boards; confers with and provides technical assistance to City departments in areas of responsibility.
   
6. Prepares a variety of periodic progress and special reports related to programs and activities.
   
7. Represents the City in meetings with representatives of governmental agencies, professional, business and community organizations and the public.
   
8. Prepares recommendations for annual grant and program budgets; and/or provides input for and prepares various grant applications or annual performance report of activities.
   
9. May confer and negotiate with developers and property owners relative to the acquisition and disposition of property and improvements; may draft project contract language and performance specifications.
   
10. Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.
    
11. Performs related duties as assigned.

QUALIFICATIONS
Education/Experience:
Possession of a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration or a closely related field, or the field of the program to which assigned, and four (4) years of experience managing or supervising highly visible programs or projects with major departmental or citywide impact.
Other Requirements:
Specified positions may require possession of a valid California Class C driver's license.
Knowledge of:

• Policies, principles, and resources related to the program(s) to which assigned; program monitoring and evaluation techniques;
  
• Public administration principles, practices, and methods of administrative and organizational analysis;
  
• Applicable federal, state, and local laws, rules and regulations;
  
• Business computer user applications, particularly as related to data analysis and management;
  
• Principles and practices of employee selection, supervision, training, and professional development;
  
• Principles of grant application, proposal preparation, and monitoring and reporting techniques;
  
• Basic budgetary principles and practices.

Skill in:

• Analyzing administrative, operational, or organizational problems and issues related to the program(s) to which assigned; evaluating alternatives and reaching sound conclusions;
  
• Establishing, prioritizing, and implementing goals, objectives, policies, and work standards;
  
• Planning, assigning, reviewing, evaluating, and directing the work of assigned staff;
  
• Interpreting, explaining, and applying complex rules, regulations, policies, laws, and ordinances;
  
• Providing technical assistance and staff leadership to City departments, boards, and commissions;
  
• Preparing clear and concise management-level reports and correspondence;
  
• Making persuasive oral presentations of ideas and recommendations;
  
• Negotiating favorable contract terms for the City in assigned areas of responsibility;
  
• Effectively representing the interests of the City in meetings with public agencies, the business community, or others outside the City;
  
• Preparing, administering, and monitoring grant or program budgets;
  
• Exercising sound, independent judgment within established guidelines;
  
• Establishing and maintaining effective relationships with those contacted in the course of the work.

UNREPRESENTED - MIDDLE MANAGEMENT
NOTE: Employee Benefits are subject to change and are not guaranteed. For a detailed explanation benefits currently in effect,
01

Application Authenticity
The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.
I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

• Yes
• No

02

Do you possess, or are you able to obtain prior to appointment, a valid California driver's license?

• Yes
• No

03

Exempt Status This position is exempt rom FLSA (Fair Labor and Standards Act) and does not qualify for overtime compensation and is subject to Fair Political Practices Commission (FPPC) annual filing requirements. I have read and understand this statement:

• Yes
• No

04

Education Do you possess a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration or a closely related field? (Note: This is a requirement; therefore, a "No" response will result in application denial.)

• Yes
• No

05

Verification of Education: Applicants are required to submit proof of education (copy of diploma, unofficial transcripts, or grade report showing conferral date of degree). Failure to submit the required information will result in rejection from the process. Documents must be submitted by the final filing date . Please select which method you will use to submit your proof of education.

• Scan and attach to online application (preferred method); or
• Email to andrelyn.petate@stocktonca.gov (include "Program Manager III-ERP" in the subject line of your email.)
• I do not possess the minimum required education

06

Accreditation :Accredited colleges or universities are those that have been examined by a third-party accrediting agency to ensure acceptable levels of quality. Accreditation ensures that a degree obtained outside of the United States is equivalent to a degree obtained within the United States.
The City of Stockton requires degrees from educational institutions that have been accredited by a national or regional accrediting agency in the United States that is recognized by the U.S. Secretary of Education and/or U.S. Department of Education as a "reliable authority as to the quality of postsecondary education."
If you have received your postsecondary education from an institution that may not be accredited in the United States, it is your responsibility to provide proof of U.S. accreditation by the closing date and time of this recruitment.
You may contact the City of Stockton Human Resources office for an illustrative list of organizations that evaluate foreign colleges.

• I understand this requirement and will provide the necessary documentation if applicable.

07

Experience The position requires four (4) years of experience managing or supervising highly visible programs or projects with major department or city-wide impact. (Note: This is a requirement; therefore, a "No" response will result in application denial.) Do you understand and meet this requirement?

• Yes
• No

08

This position requires that the incumbent is able report onsite on a full time basis prior to the appointment. Do you understand and agree to this requirement?

• Yes
• No

09

ERP System Implementation Have you participated in the implementation and/or support of a new Enterprise Resource Planning (ERP) system? If so, please identify the following:a) Identify which ERP systems you have used or are familiar with.b) Describe your role(s) in this process. Indicate N/A if you do not possess experience.Type N/A if you do not have relevant experience.
10

Public Agency Experience Experience in a public agency is desirable. Please indicate professional-level public sector experience which you possess (Check all that apply):

• Federal
• State
• County
• City
• School District
• Transit or Special District
• Other
• No public sector experience

11

Project Management Experience Describe your experience in project management. Include the name of your employer, dates of employment, job title, and duties performed. If none, please enter "N/A".
12

ERP System Implementation What do you view as essential elements to achieve a successful ERP System Implementation? How would you be able to implement these elements to achieve success as a Program Manager III?
Required Question