Salary: $62,019.00 - $72,871.00 Annually
Location : City Hall 201 Delafield St Waukesha, WI
Job Type: Full Time
Job Number: 24-00585
Department: Clerk/Treasurer
Opening Date: 06/10/2024
Closing Date: Continuous
This position performs all required statutory duties of the City Treasurer as set forth in Wisconsin Statute 61.26 and performs additional duties as directed by the City Clerk. This position is responsible for treasury work including preparation of tax bills, tax collection, cash receipting, special assessments and Department of Revenue reporting.
Schedule: Monday - Friday, 8:00 AM - 4:30 PM, occasional nights & weekends based on departmental needs
Starting salary: $62,019 year
Initial interviews: TBD for those selected to move forward in the process
Tentative start date: TBD
Explore the City's benefits here:
It is not typical for someone to be hired at or near the top of the salary range. The specific compensation offered to a candidate is reviewed and based off a variety of factors including skills, qualifications, experience, certifications, and internal equity.
Essential Job Functions: The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and/or the requirements of the position change.

• Oversee Accounts Receivable invoicing and payment processing Responsible for verification through Daily Recaps of cash/check/online payment entries through cashiering are correctly posting to financials according to standard practice, city policies and procedures utilizing the Munis financial system and available for audit review. Provide direction to staff relating to financial issues and account adjustments, as necessary. Initiate appropriate collection activities or notices on past due accounts.
• Prepare the Tax Roll to include all jurisdictional shares, tax increments and credits. Coordinate and oversee individual tax bill preparation for real estate, and airport hangar tax bills to include appropriate roll of outstanding specials, credits, and installment calculations. Prepare tax insert and coordinate timely printing and mailing with outside vendor. Manage tax collection activities from various methods and settle monthly on collections paying other jurisdictional proportionate shares of collections.
• Coordinate data updates to County Treasurer's online system. Complete reconciliation reports to County Treasurer and City Finance Departments. Open and close cash drawers in Cash Receipting system during tax collection season.
• Oversee tax refund processing of refunds to taxpayers with mortgage company payment overages or duplicate payments due to ownership changes.
• Coordinates counter and phone customer service for the department and oversees staff activities of city-wide mail center services.
• Manage individual, monthly retired city employee health insurance payments by ACH, adjusting draws in coordination with health insurance invoicing and human resources.
• Work with bond counsel to complete necessary financial bond documents and confirm funds. Assist Finance Department by making bond payments, payroll wires transfers and other fund transfers. Monitor online bank accounts and LGiP accounts.
• Assist Finance Department moving LGIP and Dana investment funds as needed for payments or investments and oversee daily bank deposits to local bank include driving to the bank to pick up deposit bags or cash/change needed for vault maintenance.
• Coordinate notices and valuation adjustments post Board of Review. Oversee omitted and corrected tax adjustments in tax system for Assessor corrections and creation of new bills and refunds if necessary.
• Prepare departmental budget for Treasurer.
• Research, propose, and manage purchase and implementation of new software replacements or upgrades for Treasurer related responsibilities.
• Provide notary services for City business.
• Oversee and evaluate the workflow and function of department staff; implement policies and procedures for greater efficiencies; plan for temporary office help during heavy volume periods (tax season).
• Prepare the statement of taxes, assessment reports, room tax reports and other reporting required by the Department of Revenue.
• Coordinate the Special Assessment letter process and ensure accuracy.
• Oversee dog and cat licensing and report yearly to the County.
• Interview and provide training for new staff. Review and approve payroll and coordinate time-off.
• Act in the role of Clerk in Clerk's absence, e.g., at Council meetings, Board of Review, and other such duties.
• Assist Clerk with election and license administration.
• Assist Clerk with administrative and staff support to the City Council and various other committees and commissions.

Qualifications:
Knowledge of

• State statutes, City ordinances, regulations and other legal provisions related to the organization and function of municipal government and the office of Clerk/Treasurer, including tax collections and City elections.
• The theory and practice of municipal finance, tax collection, banking, budgeting and office administration.
• Cash management including investment, accounting, bookkeeping and collections.
• The operation of standard office equipment including computers and related software programs.

Ability to

• Prepare clear, concise, accurate and informative reports.
• Plan, organize and direct the work of others in an efficient and effective manner.
• Establish and maintain effective working relationships with City officials, co-workers and the general public.

Skill in

• Oral and written communications.
• Recordkeeping and database management.

Special Requirements:

• Associate's Degree in Accounting, Finance, or related field and/or public accounting
• Work experience with a minimum of three (3) years of municipal accounting or five (5) years general accounting experience preferred.
• Must be bondable according to State Statutes and able to obtain a notary public certification.
• Strong analytical and mathematical skills.
• Demonstrate strong skills in Microsoft computer applications.
• Experience with Munis and certification in WisVote is a plus.
• Certification from WMCA or the MTAW is desirable and will be considered favorably during the hiring process.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this job, the employee frequently is required to sit, stand, walk, talk and hear; use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms.
• The employee is occasionally required to stoop, kneel, bend or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.

The City of Waukesha is an Equal Opportunity Employer
It is not typical for someone to be hired at or near the top of the salary range. The specific compensation offered to a candidate is reviewed and based off a variety of factors including skills, qualifications, experience, certifications, and internal equity.
Internal City applicants: please review HR Policy F2 Salary Plan and Administration regarding promotions/transfers.

• Insurance
  • Health
  • Dental
  • Life
  • Vision

Pension

Flexible Benefit Plan

AFLAC

Short Term Disability

Long Term Disability

Deferred Compensation - 457(b) Plan

01

Do you have an Associate's Degree in Accounting, Finance, or related field?

• Yes
• No

02

Do you have at least three years of experience in accounting?

• Yes
• No

03

Do you hold certification from WMCA or the MTAW?

• Yes
• No

04

Do you have a current WI Notary License? (Position requires you to obtain a notary public certification)

• Yes
• No

05

Do you have three (3) years of municipal accounting experience?

• Yes
• No

06

Have you ever been denied issuance of a bond? Position requires being bondable, per State Statutes.

• Yes
• No

07

Do you have experience with WisVote?

• Yes
• No

08

Do you have experience with Munis?

• Yes
• No

09

Are you proficient in Microsoft Outlook, Excel, and Word?

• Yes
• No

10

Do you have strong analytical and mathematical skills?

• Yes
• No

Required Question