4 Adoption Services Supervisor Jobs in Arlington, TX
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Adoption Services Supervisor
$79k-111k (estimate)
Other | Skilled Nursing Services & Residential Care
2 Weeks Ago
CK Family Services is Hiring an Adoption Services Supervisor Near Arlington, TX
About CK Family ServicesCK Family Services is the premiere foster care, adoption, and behavioral health organization in North Texas. For nearly two decades our team of mission-focused professionals has moved the needle in achieving the mission, People united through God to enhance the physical, emotional, and spiritual well-being of at-risk children and families. For more information regarding our work and focus, visit www.ckfamilyservices.org.
Job SummaryThe position of the Manager of Adoption Services helps develop, oversee, and implement program structure and design for our matched adoption program; trains and supervises adoption staff; and ensures program compliance with state licensing and monitoring standards, Adoption Contract Terms, CK Family Services’ mission, policies, and procedures. This position is also responsible for managing a reduced caseload, and leading and assisting the adoptive parents and their potential adoptive child through the adoption process.General ResponsibilitiesProgram Management
Job SummaryThe position of the Manager of Adoption Services helps develop, oversee, and implement program structure and design for our matched adoption program; trains and supervises adoption staff; and ensures program compliance with state licensing and monitoring standards, Adoption Contract Terms, CK Family Services’ mission, policies, and procedures. This position is also responsible for managing a reduced caseload, and leading and assisting the adoptive parents and their potential adoptive child through the adoption process.General ResponsibilitiesProgram Management
- Assist with interviewing, selecting, and onboarding newly hired adoption employees.
- Approve employee timesheets, time off requests, on-call staff coverage as needed.
- Write and discuss performance evaluations of adoption staff, including any corrective actions and performance growth and improvement plans.
- Continuous development and oversight of adoption processes, policies, forms, and compliance requirements; adhering to DFPS/SSCC guidelines, Adoption Contract Terms, and agency mission, policy, and procedures.
- Supervise adoption employees to ensure best practice, compliance, timeliness and thoroughness of work, and competence; provide direction and additional training opportunities for staff growth and development.
- Maintain frequent communication and meet regularly with the Director regarding the status of the program, progress toward goals and compliance requirements, discuss any concerns or crises with families or children, and receive counsel and direction as needed.
- Review and approve adoption worker child and family documentation, including but not limited to service plans and family notes.
- Approve updated home screenings and home screening addendums for adoptive families.
- Review and approve adoption placement packets and consummation packets, ensuring timely and correct completion of processes and documentation needed to bill for services.
- Ensure adoption processes and forms are clearly defined, followed according to requirements, and completed thoroughly and timely for both matched adoptions and foster parent adoptions.
- Assist with creating and/or attending adoption recruitment events and adoption matching events for children.
- Conduct adoption training for parents, support groups, and other parent or staff training as requested.
- Ensure program compliance with new processes, policies, and requirements resulting in changes within the State of Texas policies and laws, TDFPS and SSCC mandates, and updated adoption contract terms.
- Conduct regularly scheduled staff meetings and chart audits.
- Report immediately to the Director any allegations or investigations as they occur with children or parents.
- Be available 24/7 by phone for adoption worker emergencies or crises.
- Carry a reduced-size caseload of adoption families and children (see below).
- Provide continued case management support to families waiting for placement, including but not limited to ongoing contact with family, attending adoption staffing, presentations, pre-placement visits.
- Conduct at a minimum quarterly contact and/or home visits as required per Minimum Standards and agency policy with family; document each contact. These contacts are for the provision of supervision and training of family, as well as monitoring family for compliance with all regulations.
- Consistently work to develop the adoptive parents, before and following child placement, in the areas of parenting special needs children and encouraging the use of connecting principles and therapeutic behavior interventions.
- Teach and train adoptive parents in organizational skills, advocacy and professionalism.
- Routinely teach and monitor adoptive parents’ appropriate use and completion of agency forms. Collect completed forms as required.
- Regularly monitor adoptive parent verification relative to the capacity of the family home. Support efforts toward matching family with child for adoptive placement in conjunction with approved capacity, verification recommendations and family preferences.
- Complete Monthly Family Notes, and submit them to supervisor within established timeframe.
- Accurately and timely write Adoption Home Study Updates as required, submitting them to supervisor for review and approval.
- Maintain current and effective communication with appropriate DFPS staff necessary for matching and adoptively placing a child with a family. Act as liaison between child’s DFPS worker and adoptive family when family is being considered for placement, actual placement coordination, throughout post-placement supervision, and through to consummation.
- Once a family is selected for a child, effectively assist adoptive parents in pre-placement process, including reading the de-identified record, adoption presentation, preplacement visits and applying for adoption subsidy.
- Develop and ensure a plan is in place for all necessary support services for family (i.e. babysitters, mentor family, support group, etc.) prior to placement of a child. Once placement occurs, ensure services established are implemented.
- Prepare and complete all required adoption paperwork (placement, ongoing supervision, adoption finalization, and billing) accurately and timely. File and route paperwork according to agency processes.
- Provide crisis support to adoptive families, increasing frequency of contact and visitation if requested and required.
- After adoptive placement, conduct a visit to the home with all family members present within 7 days of placement.
- Once a child is placed, make regular, purposeful and meaningful visits to the adoptive home to observe family interactions and attachment, as well as the safety and overall home environment.
- Once child is placed in home for adoption, document each home visit and provide documentation of home visit to CPS via
- Conduct, at a minimum, monthly face-to-face visits with the entire adoptive family after adoptive placement date until
- Provide verbal and written feedback to the adoptive family, offering suggestions, encouragement, and areas for training. This includes keeping them informed of and holding them accountable for child’s service plan requirements.
- Maintain regular and effective communication with supervisor about any incidents or concerns related to family, and report and document such instances accordingly. This includes any indication the adoption placement may be heading toward disruption (and notify CPS per requirements), and family compliance issues.
- Upon planning for legal finalization of the adoption, serve as liaison with adoptive family’s attorney and DFPS, including writing and sharing court related documentation and scheduling.
- Complete applicable court paperwork accurately and timely for adoption consummation.
- Complete accurately and update timely all paperwork required to manage child’s care in the home. Submit to supervisor, file and route paperwork according to agency processes.
- Complete child’s Service Plan according to timeframes established within the agency policies, Minimum Standards and In-State Adoption Contract. Update the plan of service as needed, but at least every six months until finalization of adoption.
- Regularly review all documentation provided by adoptive parents, outside agencies and all other documentation relevant to child upon receipt. Make immediate written request for missing and necessary documentation. Follow up until obtained. Immediately notify supervisor of issues.
- Develop and ensure a plan is in place for all support services for child (i.e. therapy, psychiatrist, physician, dentist, etc.) prior to placement. Once placement occurs, ensure services established are implemented, and documentation provided to agency.
- Interview all children privately during home visits regarding satisfaction with placement, safety issues, adoptive family attachments and overall home environment. Immediately notify supervisor of issues or concerns.
- Attend adoption related staffing, adoptive placement and court hearings as required.
- Act as liaison with school personnel on behalf of the child and adoptive parents. Assist parent in advocating for educational needs of child.
- Report suspected or reported child abuse or neglect, and serious incidents, immediately to the Abuse and Neglect Hotline and Supervisor.
- Monitor safety plans and compliance with supervision plans within the home as needed.
- Maintain regular and effective communication with supervisor about all incidents and report such immediately. This includes any indication the adoptive placement may be disrupted by the child or family.
- Attend all CPS, school, medical and other meetings as needed (including, but not limited to PPTs, ARDs, therapy, psychiatrist, etc.).
- Assist in internal matching and placement of CK children whose parental rights have been terminated and whose foster family
- Open and process mail / e-mail daily in a timely manner, generally within 24 hours.
- Answer phone, collect messages and respond to requests timely and accurately.
- Input information into the database accurately and timely.
- Represent CK Family Services in the community by attending meetings and gatherings as required.
- Attend all clinical meetings and department meetings as scheduled.
- Advocate for adoptive parents and children with other agencies as well as CK Family Services staff
- Maintain compliance with all CK Family Services policies, procedures, and regulatory requirements including all state and federal laws.
- Review and supervise maintenance of complete and current records on each child and family in compliance with Child Placing Minimum Standards.
- Maintain confidentiality as required by government law and regulations.
- Perform other duties and tasks as requested.
- Bachelor’s degree
- Work deals mostly with areas such as preparing and reading data and figures and visual inspection involving small details. Visual work is primarily close to the observer. Depth perception and field of vision (peripheral) are important but not as critical as the ability to distinguish small details and markings very near to the observer.
- Excellent organizational and follow-up skills.
- Excellent interpersonal skills and demonstrated ability to effectively communicate orally and in writing with a variety of people; maintain confidentiality
- Ability to be on-call as necessary and respond immediately to on call pager or phone.
- Ability to handle multiple tasks; self-starter; energetic; detail oriented.
- Good character, personal attributes and mannerisms to be a good adult role model for residents and their families, and as a professional.
- Ability work effectively under stress and remain flexible in changing situations.
- Ability to deal with a variety of adults and children with a range of personalities and problems; maintain confidentiality.
- Proficient in basic computer skills that include but are not limited to data entry, MS Office, jobsite portals and company software.
- Ability to relate to multiples ideas and the concepts/theories behind the ideas; ability to remember multiple verbal and written tasks/assignments over several days and occasionally up to several months.
- Perform the physical demands of the position
- Ability to use up to 100 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people;
- Ability to walk frequently; stand or sit for prolonged periods of time; squat occasionally, climb stairs infrequently, and kneel and twist as needed.
- Sufficient good health to properly fulfill all role responsibilities. Employees shall not be permitted to work who have infectious diseases or skin lesions for the duration of the communicability.
- Ability to perform moderately difficult manipulation such as writing, typing, foot and hand-eye coordination required.
Job Summary
JOB TYPE
Other
INDUSTRY
Skilled Nursing Services & Residential Care
SALARY
$79k-111k (estimate)
POST DATE
06/15/2024
EXPIRATION DATE
07/12/2024
WEBSITE
ckfamilyservices.org
HEADQUARTERS
DALLAS, TX
SIZE
50 - 100
FOUNDED
2000
TYPE
Private
CEO
JERITA BATCHELOR
REVENUE
$10M - $50M
INDUSTRY
Skilled Nursing Services & Residential Care
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