Executive Administrative Assistant

Executive Administrative Assistant Needed- Atlanta, GA (30336)

CKS Packaging succeeds by promoting a diverse, respectful, and friendly teamwork environment. As one of the nation's leading manufacturers of plastic containers, we not only make a difference in the community but offer each employee the opportunity to enhance their skills and build a meaningful career. If you are looking for a family-oriented company that lives by its values, join our team today!

(Please note if you are viewing this posting on an external job board, unless specifically stated in the posting, the provided hourly/salary estimates may not be accurate as they are not provided by CKS.)

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide top-notch administrative support to our leadership team. This role is responsible for managing the day-to-day operations of the office, ensuring seamless communication, and providing exceptional customer service. The ideal candidate will have a strong background in administrative roles, excellent organizational skills, and the ability to maintain confidentiality.

Key Responsibilities:

• Provide administrative support to the executive team, including preparing reports, presentations, and other documents as needed.
• Manage and maintain schedules, including appointments and meetings.
• Manage and maintain calendars, scheduling meetings and appointments using Outlook Calendar.
• Coordinate and organize meetings, events, and other activities, including catering, accommodations, and audiovisual equipment.
• Handle incoming calls, emails, and correspondence in a professional and courteous manner, using excellent phone etiquette.
• Serve as the first point of contact between senior leadership and internal/external stakeholders.
• Assist with office management, including maintaining office supplies, coordinating travel, and ensuring a clean and organized workspace.
• Transcribe meetings and documents as needed, ensuring accuracy and attention to detail.
• Arrange and coordinate complex travel plans, itineraries, and agendas.
• Maintain confidential files and records, ensuring that all important documents are organized and easily accessible.
• Create, edit, and format documents, reports, and presentations, often using advanced software tools (e.g., Microsoft Office Suite).
• Assist in managing specific projects, ensuring deadlines are met and tasks are completed efficiently.
• Monitor and follow up on key project deliverables and action items.
• Handle any special administrative tasks

Qualifications:

• Proven experience (typically 3 years) as an executive administrative assistant, senior executive assistant, or in other related roles.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and familiarity with office management systems.
• Excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information
• Ability to work under pressure and handle multiple tasks with a high level of accuracy.
• Discretion and trustworthiness, as this role deals with confidential information.
• Strong problem-solving skills, resourcefulness, and a proactive approach to tasks.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Application Question(s):

• Have you previously worked as an Executive Administrative Assistant or similar related role?
• What pay rate (range) are you seeking?

Work Location: In person