Classic Stone Creations is a custom cast stone manufacturer located in Charlotte, North Carolina providing custom cast products and installation for residential and commercial products primarily in North and South Carolina. We are looking for part time office manager to join our team in our Charlotte location. This position reports to the Director of Operations.

Responsibilities/Expectations:

• Responsible for all billing/invoicing and account corrections through Quickbooks.
• Maintains Excel spreadsheets identifying all income and expenses.
• Responsible for reviewing sales representative’s commission reports.
• Manages all past due accounts and have the ability to follow up on past due accounts via email and phone calls.
• Weekly Payroll processing and administration. Enrolling new employees into the payroll system
• Providing builders/contractors with updated tax forms and insurance information as needed.
• Manage emails, letters, packages, and other forms of correspondence.
• Answers telephones, directs calls, takes messages and runs errands.
• Manages calendars and arranges appointments.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Create and update databases and records for financial information, personnel and other data
• Interaction with sales people regarding billing and payment.
• General office administrative tasks.
• Maintains/cleans general office area, showroom and restrooms.
• Orders general office supplies and maintains adequate inventories for office use.
• Add new photos to Instagram, Facebook, Etc.

Prerequisites/Requirements:

• Strong skills in QuickBooks, MS Office, Google Drive/Docs and general computer skills
• Attention to detail and highly organized, responsive to emails/texts
• Min of 3 years’ experience in bookkeeping/accounting
• Excellent communication and writing skills
• Ability to maintain confidentiality where appropriate

Experience:

• Customer service: 3 year (Required)
• Organizational skills: 3 year (Required)
• Administrative experience: 3 year (Required)
• QuickBooks: 3 year (Recommended)
• Phone etiquette: 3 year (Required)
• Experience in the construction/building industry helpful but not necessary.

Schedule: Monday – Friday 9am – 1pm.

Job Type: Part-time

Pay: $14.00 - $18.00 per hour

Schedule:

• 4 hour shift
• No weekends

Ability to commute/relocate:

• Charlotte, NC 28213: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person