Job Summary: The Executive Assistant is a full-time role supporting the Under Secretary of Defense for Intelligence & Security (USD(I&S)). The candidate will support high-visibility or mission-critical aspects of the USD(I&S) and perform all functional duties independently. Location: Pentagon, VA (onsite) Job Requirements: Perform functions of a senior executive assistant to CL&S directors; serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF).
Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal.
Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents).
Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office.
Ensure the leadership’s daily calendar operations are accomplished in a timely, professional responsive manner.
Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards, and evaluations.
Assist with the administrative onboarding of incoming personnel to include, but not limited to, security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc.
Prepare and/or oversees travel arrangements for staff personnel and assists with developing travel reports and travel vouchers upon completion of travel.
Conduct inventory, order supplies, and accepts deliveries for the office.
Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.
Develop and update office standard operating procedures.
Manage and recommend the allocation of physical space for the office.
Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.
Minimum Qualifications: Active Top Secret (TS) security clearance with sensitive compartmented information (SCI) eligibility and current background investigation
AAP/EEO Statement Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. duties, responsibilities, and activities may change at any time with or without notice. Arlo Solutions is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end users, and give our customers a competitive edge, now and into the future.