Job Title: Assistant Manager, Grants Services

Reports to: Director, Grant Services

Location: Remote

Job Status: Full-time, Exempt

• Work with assigned team to maintain oversight of the status of grants in the development process. Work with the Grant Director and educational strategy team to prioritize and manage grant submission timelines and grant/submission preparation.
• Track budget, outcomes data reconciliation, and Transfer of Value reporting deadlines and input all needed materials for these deliverables into portal systems, including working with other departments when needed.
• Support all partners in submission of all supporter materials (including, but not limited to, grants, budget reconciliations, outcomes, transfer of value reports, change of scopes).
• Serve as one of the grant portal resident experts in navigating supporter grant submission requirements, timelines, and grant entry systems.
• Maintain and update all required internal supporting technology systems (including, but not limited to, NetSuite and Salesforce) with grant submissions and any change to funding status.
• Process Letters of Agreement, including record-keeping, processing contractual signatures, and booking sales.
• Assisting in answering any queries from supporters and fostering excellent relationships with supporters and partners.

• Performs other related duties as assigned

• Provide oversight, guidance, and mentoring to the grant coordinator team: guide training, onboarding, and problem-solving.
• Provide day-to-day mentoring.
• With the support of the Associate Director approval of expense reports and requests for time off.
• Working with Associate Director to identify and document performance gaps and provide training and, if required, timely performance improvement plans.
• Write and conduct performance reviews under the guidance of the Associate Director.
• Fostering a culture of teamwork, innovation, and commitment to our mission

CEA Core Values

Innovation – Creating, Leading Edge, Unique

• Demonstrates an openness to new ideas or strategies and fosters an inclusive and supportive atmosphere
• Embraces new strategies with minimal support
• Brings innovative ideas forward for consideration.

Passion – Driven, Focused

Integrity – Credibility, Fairness, Quality, Accuracy, Trustworthiness

• Demonstrates self-awareness of strengths and looks for support for developmental strategies.
• Adapts communication style to match situational needs; effectively articulates written or verbal information to manager's cross-functional teams.
• Proactively identifies challenges and problems and consistently develops solution-based strategies.
• Executes priorities to execute and deliver on time and within budget.

Team – Alliance of thoughtful people driven by our core values.

• Embraces flexibility in work efforts to meet deadlines and budget.
• Begins to influence other teammates and address their concerns to gain support to achieve project/department goals.
• Seeks opportunities to mentor others by sharing personal experiences.
• Proactively impacts company and department goals.

• Achieve identified efficiency ratio %

• Achieve identified on-time delivery %

• Achieve identified portal submission accuracy

• Manage multiple deadlines
• Perform well in a fast-paced environment with changing demands
• Manage several projects with tight timelines, documenting changes, and working with a sense of accurate urgency
• Document and follow SOPs
• Detail-oriented, adaptable, supremely well-organized. Excellent interpersonal skills
• Problem-solving mentality; high energy level; flexible
• Expertise in Microsoft office (PowerPoint, Word, Excel, Outlook, etc.) Experience in Salesforce or other financial tracking/CRM software) is preferred but not required

• Undergraduate degree preferred
• Prior experience in CME/CE or grant administration is preferred, but not required.

My signature below indicates that I am able to perform the essential functions of the job (with or without reasonable accommodation) and my acceptance of the Job Description described above. I acknowledge that Management reserves the right to change this job description and/or the duties of this position at any time.