Clinkscales Elder Law Practice, P.A.

Legal Assistant/Office Assistant

If you are looking for a fun and meaningful job opportunity, this is the place for you! Our firm strives to be the highest quality elder law firm throughout the state of Kansas, and we specialize in serving our clients and planning for their futures. If you enjoy Wine Wednesdays, weekly trivia, great team members, and the occasional snack day, this is your sign to apply! Check out more about our office at www.clinkscaleslaw.com or visit our YouTube channel here: https://www.youtube.com/channel/UCBgdKwJZVwi6ndytSfiZ2mg/videos

Job Description

FLSA Status: Nonexempt

Position Summary

This is a full-time position (approximately 40 hours per week) at our Wichita, KS office location. The individual in this position performs a variety of administrative functions to assist firm attorneys in meeting client needs, as well as assisting legal team in general office functions. Key skills needed in this professional position include excellent communication and multitasking skills, compassion, a positive and welcoming attitude, and a strong work ethic.

Major Duties and Responsibilities

· Receives clients at the front desk by greeting, welcoming, and directing them.

· Performs clerical duties such as answering phones, scanning, photocopying, and scheduling appointments.

· Drafts correspondence from dictated notes from attorneys.

· Works on client matters, including Long Term Plans (LTPs), Probates, Trust Administrations, Trusts, Wills, Living Wills (LWs), HIPAA releases, and Powers of Attorney (POAs). Drafts documents, follow- ups, reminders, reviews, etc.

· Opens new matters related to LTPs, Probates, Trust Administrations, Trusts, Wills, and POAs.

· Assists with asset transfers: Scans documents and prepares funding charts; drafts funding letters, forms, deeds, and any related documents; performs research for forms as needed; mails signed funding; and then confirms.

· Attends and facilitates client meetings.

· Prepares notebook for signings: Scans, copies, and binds executed documents.

· Notarizes documents for clients as needed.

· Assists others in the office with drafting correspondence, preparing form letters, as well as other administrative tasks.

· Organizes and maintains hard copy and electronic files; retrieves upon request by attorneys.

· Proofreads all correspondence.

· Ensures the highest level of client satisfaction by responding in a timely manner to all client calls, questions and inquiries.

· Acts proactively to ensure client issues are brought to the attention of attorney throughout the process and all client deliverables are accurate and timely.

· Tracks and enters all time worked daily.

· Communicates with clients (main point of contact) and team members on a regular basis.

· Performs other duties as assigned.

Desired Qualifications, Skills, Abilities and Characteristics

· High school diploma plus 3 to 5 years experience as a secretary, paralegal or administrative assistant. Prior experience working in a law firm or other professional service setting preferred. Prior experience drafting wills and trusts helpful.

· Ability to use modern office equipment

· Knowledge and experience in computer applications, especially Office 365 products and Zoom

· Knowledge and experience with case management software (ActionStep) and Wealth Counsel helpful

· Research skills, including the ability to utilize legal resources effectively.

· Effectively communicates through oral and written means, especially in situations that demand tact, empathy and diplomacy.

· Ability to maintain confidentiality of firm and client information.

· Client service oriented.

· Ability to work independently as well as accepting direction and following instructions.

· Ability to perform several tasks concurrently with ease and professionalism.

· Excellent organizational skills.

· Ability to work well with others.

· Flexible; able to adapt to change.

Working Conditions

Normal office hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday and 8:00 a.m. to 12:00 p.m. Friday. Occasional overtime may be required.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Travel requirement:

• No travel

Experience:

• Secretarial: 3 years (Required)

Work Location: In person