Events Associate

Do you excel in managing logistics and building client relationships across diverse sectors? We are seeking a dynamic and detail-oriented Events Associate to join our team. Under the guidance of the Director of Events, you will play a pivotal role in coordinating and executing events for a wide range of clients, ensuring exceptional experiences every time.

Key Responsibilities:

• Collaborate with clients across various sectors to plan and implement room and setup changes for scheduled events.
• Monitor event schedules and respond to inquiries about events and the events calendar.
• Gather and maintain data on event spaces, including photos and layouts, and upload them into the scheduling system.
• Act as the primary liaison with software support teams to resolve technical issues.
• Provide significant support for large-scale events, including ceremonial occasions and corporate gatherings.
• Manage event-related communications, including responding to client inquiries via email and phone.
• Assist with logistics such as equipment setup, attire management, and post-event evaluations.
• Perform administrative tasks and provide office support as needed.
• Take on additional duties as assigned to ensure smooth event operations.

Experience & Educational Background:

• Bachelor’s degree preferred in communications, marketing, public relations, event management, or a related field, or relevant experience.
• A combination of education and experience will also be considered.
• Minimum of 1-2 years of event planning or coordination experience, preferably in higher education, facility management, or conference/event settings.

Skills & Competencies:

• Proven ability to plan, initiate, and manage complex logistical scenarios.
• Demonstrated ability to work independently and prioritize tasks in a fast-paced environment with multiple deadlines and interruptions.
• A commitment to delivering high-quality, client-oriented service.
• Friendly, personable, and professional demeanor.
• Strong organizational and time-management skills.
• Exceptional problem-solving abilities and the capacity to manage unexpected challenges.
• Discretion and tact in handling confidential information and communications.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively as part of a team.
• Experience interacting with vendors, clients, and institutional stakeholders.
• A positive, proactive attitude and the ability to adapt to a dynamic work environment.

What We Offer:

• Competitive salary with opportunities for advancement.
• A collaborative and supportive work environment.
• Opportunities for professional development and training.
• Comprehensive benefits package, including health insurance and paid time off.
• The chance to work with a diverse range of clients and contribute to meaningful events.

How to Apply:
If you’re ready to take on this exciting opportunity, send your resume!