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Administrative Assistant
$48k-60k (estimate)
Full Time | Consumer Goods
3 Weeks Ago
Clyde is Hiring an Administrative Assistant Near Chicago, IL
DescriptionClyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity. When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves.
This is a busy administrative role supporting case handlers (including, but not limited to attorneys and paralegals) across the North American Region. The individual should be flexible, proactive and be able to organize themselves well and prioritize their work. Will work closely with attorneys, paralegals and legal assistants, assisting them with their day-to-day needs, at times dealing with confidential information. Should have a professional and proactive approach and a strong focus on client service provision.
Key Responsibilities Operations
We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy
How to Apply
Thank you for your interest in Clyde & Co US LLP. Please submit a cover letter and resume to apply.
This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
This is a busy administrative role supporting case handlers (including, but not limited to attorneys and paralegals) across the North American Region. The individual should be flexible, proactive and be able to organize themselves well and prioritize their work. Will work closely with attorneys, paralegals and legal assistants, assisting them with their day-to-day needs, at times dealing with confidential information. Should have a professional and proactive approach and a strong focus on client service provision.
Key Responsibilities Operations
- Greets clients and visitors and assist with visitor inquiries
- Answer all incoming calls from the main switchboard and route them to the appropriate person
- Provide back up in all areas of day-to-day office operation
- Assist in managing local library inventory and supervise library filing updates
- Assist with attendance office notifications when someone is out or is running late
- Assist with new hire orientation
- Review and process operation invoice statements as needed
- Assist with office credit card reconciliation report
- Monthly reconciliations of office credits cards and court docket prepaid accounts
- Handle new parking requests, validations and monthly invoices
- Order new joiner office access cards and assigned property access via Brivo
- Provide back up to office service clerk as needed
- Provide back up to records management
- Profiles into firm document management system all incoming mail, faxes, overnight deliveries and forwards to appropriate teams for further handling
- Order new joiner business cards
- Assists with downloading and saving electronic records
- Assists with downloading electronic court filings, saving into document management system and routing to appropriate team
- Assists with closing matter memos
- Assists with preparation of expense reports and tracking payment of same
- Assist with additional administrative or legal support ad hoc projects as needed
- Provide overflow administrative support to practice groups or region as a member of AART
- Coordinate maintenance and cleanliness of lobby, reception areas, conference rooms, visitor offices, kitchen and coffee station in orderly appearance
- Serves as secondary contact for facilities services in coordinating facilities improvement project
- Coordinate fridge cleaning with building management and office service team
- Ensure all plumbing, electrical and HVAC systems are working properly. Report all issues and hot/cold complaints to building management
- Ensure the office has enough emergency supplies and emergency preparedness plans are in place
- Evaluate life & safety procedures and work with management to develop a safe work place
- Coordinate bi-annual carpet cleaning schedule
- Notify specific vendors of any problems with office machines and follow through to see all repairs are completed
- Supervise and assist all conference room reservations for the office
- Ensure conference rooms are neat and supplies are maintained at established levels
- Perform quality of service checks on local conference room meetings
- Set up conference rooms for meetings and special events
- Make hotel and car reservations for expecting visitors
- Coordinate and assist with VIP reception events for clients and employees of the firm
- Work closely with catering company for all reception and catering needs
- Provide support in audio visual set-ups for meetings and conference calls
- Excellent organizational skills
- Ability to organize a varied workload and prioritize tasks to meet agreed deadlines
- Excellent communication skills
- Self-motivated, pro-active and able to use own initiative
- Good attention to detail
- Flexible approach with willingness to accept a range of varying responsibilities
- Positive attitude
- Team player
- MS Office skills (Outlook, Word, Excel and PowerPoint)
- Good verbal and written communication skills
- Accurate typing (minimum speed 50 wpm)
- Excellent spelling and grammar
We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy
How to Apply
Thank you for your interest in Clyde & Co US LLP. Please submit a cover letter and resume to apply.
This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Consumer Goods
SALARY
$48k-60k (estimate)
POST DATE
07/10/2024
EXPIRATION DATE
08/07/2024
WEBSITE
clydesdonuts.com
HEADQUARTERS
ADDISON, IL
SIZE
25 - 50
FOUNDED
1920
TYPE
Private
CEO
KENT W BICKFORD
REVENUE
<$5M
INDUSTRY
Consumer Goods
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