Account Payable Specialist

JOB DESCRIPTION - SEATTLE, WA

Reports To

AP Manager

Compensation (Pay range)

$26-$28hr

COMPANY BENEFITS

PTO | 401k | Medical, Dental & Vision | Life Insurance | Seven Paid Holidays | Voluntary Benefits | EAP

Other compensation bonuses are eligible. *Bonus pay based on percentage of salary, adjusted by company and individual performance.

ABOUT COCHRAN

Join Cochran, a trailblazer in Seattle's electrical and technology scene and Washington's most prominent woman-owned business. Celebrating a legacy that spans from illuminating the Space Needle in 1962 to powering the innovative Climate Pledge Arena, we are at the forefront of fostering innovation in the Pacific Northwest and beyond. With over 1,000 employees, our success hinges on our extraordinary team. We set the bar high and seek outstanding talent from diverse backgrounds.

Our employees feel valued and love working at Cochran because our core values are:

- Embrace Honesty

- Care about each other & show it

- Trust and empower people

- Practice humility and appreciation

The quality of our people is paramount to our success. While our standards are extremely high, we are always looking for exceptional talent and encourage applications from all backgrounds. If you want to work for a company that shapes skylines and appreciates its employees, please apply! We'd love to have you on the team.

Summary

This position of Accounts Payable Specialist is designed to maintain Accounts Payable records by performing the following duties.

The following are the duties associated with being an Accounts Payable Specialist. Other duties may be assigned.

1. Process accounts payable invoices as they are scanned daily. Entering the required data accurately and timely into Vista and linking the invoices to their corresponding data in the Accounts payable program.
2. Unapproved invoice queue: Maintain file on a daily basis. Research and resolve discrepancies while communicating clearly and concisely with Project Managers, Project Assistants and vendors. Update notes as needed. Clear and post invoices as they are resolved.
3. Download invoices from vendor websites and process through AP. Make online payments when required.
4. Back up scanning invoices into Document Management; including front & back and multiple page invoices.
5. Work with co-workers and vendors with PO & invoice inquires as requested.
6. Weekly special check runs.
7. Cross train with other Accounts Payable duties as required.
8. Concur Administrator.
9. Phones – share in answering phones with the other members of the team.
10. Perform other duties as assigned.

To perform the job of Accounts Payable Specialist successfully, an individual should demonstrate the following competencies.

1. Problem Solving – Shows continued initiative to identify and resolve problems in a timely manner. 
2. Customer Service - Responds promptly and politely to requests for service and assistance. 
3. Design – Demonstrates attention to detail.
4. Interpersonal – Maintains confidentiality.
5. Communication – Speaks clearly; listens and gets clarification; Able to read and interpret written information.
6. Team Work – Contributes to building a positive team spirit.
7. Quality - Demonstrates accuracy and thoroughness.
8. Quantity – Completes work in a timely manner. 
9. Dependability – Takes responsibility for own actions; is consistently at work and on time.
10. Safety and Security - Observe safety and security procedures.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High School Diploma or GED

Language Ability

Ability to read and interpret basic documents; Ability to write basic correspondence. Ability to speak read and write English fluently.

Math Ability

Ability to add, subtract, multiply and divide in all units of measure. 

Reasoning Ability

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. 

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; Spreadsheet software and other software that may be required.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl